Executive Assistant

About the job:

In this role, you will be responsible for making the work of the directors easier through coordination, research, communication, travel, and scheduling. A high sense of ownership, meticulousness, willingness to learn new tools and domains, tech savviness is a must to play this role.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without micro management.

What you will be doing:

• Managing calendars, organizing meetings and appointments, sending reminders
• Communicating on behalf of the two directors with internal and external stakeholders
• Doing research to help understand a client's business better / pre-meeting prep
• Preparing reports on metrics that matter to the directors
• Performing secretarial and administrative duties.
• Creating, formatting, and editing reports, documents, and presentations.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Booking and managing travel arrangements.
• Seasonal giftings.
• Coordinate efficient dispatch of products or materials to clients and partners, implementing processes to meet delivery deadlines.
• Maintain precise records of office supplies and equipment, optimizing stock levels to minimize waste.

What you will need to be great in this role:

• A minimum 4+ years of experience as an Executive Assistant to the Directors or similar role.
• Excellent written and verbal communication skills.
• Adaptable, with a hunger to learn new skills and grow.
• Good knowledge of Internet, MS Office and PPT.
• Good interpersonal and presentation skills.
• Ability to collate data and report systematically to management.
• Outstanding planning, organizing and time management skills with a good eye for details.