Executive Assistant and Office Manager

Position title: Executive Assistant and Office Manager

Reporting to: Senior Manager /Associate Director

Interactions: Internal & External Stakeholders including other Corporate Support Team members, Vendors, Clients and others as needed

Work Type & Schedule: Full time, Permanent role; Monday-Friday

Work Location: Okhla, New Delhi

About Us

cKinetics, a specialized Sustainability Consulting firm that provides end-to-end solutions for investors and businesses, is looking for an Office Manager who is a self-starter with an outgoing personality.

With headquarters in New Delhi, India and a US office in Silicon Valley, California; cKinetics works with clients and partners globally. For more details visit https://www.cKinetics.com/

What We Offer

• A creative, flexible role in a purpose-driven organization
• Collaborative, supportive team culture
• Opportunities to grow your skillset and potential for advancement

Purpose of the position

cKinetics is looking for a go-getter for overseeing the daily operations of the Company. The Office Manager is a key support position and entails liaising with different teams, vendors and facility staff for planned as also ad-hoc administrative needs, team travel support, office space maintenance and related tasks.

Key Responsibilities

The role envisages the following three areas of activities:

A. Office management

• Manage the front office including managing calls, visitors, reception area management as also conference room, meeting rooms etc.
• Oversee the upkeep of office facilities, office equipment, management of maintenance contracts, sundry procurement support including pantry needs (Groceries, Cutlery, Durables, etc.)
• Responsible for calendar management and travel schedules for executive management as needed
• Records management and filing support as needed including maintenance of asset registers, purchase indents, purchase orders etc.

B. Travel coordination

• Coordinate and support for all office related travel, visa and hotel needs
• Support senior leadership on broader travel related needs

C. Event coordination support

• Support the business teams in venue identification and undertaking requisite negotiations related to venue and other vendor facets pertaining to firm’s events, industry convenings, etc.
• Support the HR team in identification and coordination of venues and related management for team events, offsites etc.

Candidate Requirements

The ideal candidate will be experienced in handling a wide range of tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy administrative challenges.

In addition, She/he must have the following mindset and skills sets:

• Proven experience in operations management; organized and efficient—able to juggle multiple tasks and meet deadlines
• Extreme high ownership, strong communication skills, highly curious, and hustler with high availability
• Excellent analytical and problem-solving abilities; strong attention to detail
• Effective communication and interpersonal skills; strong IQ + EQ with ability to survive and thrive in chaos
• An excellent grasp of the Microsoft office suite and online tools
• A steady employment background that demonstrates sincerity to one's role
• Bonus: interest in climate, sustainability, or energy topics.

The ability to interact with the team (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Academic qualifications & Experience

• Bachelor’s Degree or equivalent experience with
• 7+ years of experience in the kind of role described above. Experience in management consulting, Sustainability and /or Climate tech companies is a plus.

Location

New Delhi, India

If you are interested, please share your resume with a cover note on why you fit the profile at hr@ckinetics.com