Executive Assistant and Office Manager

As an Executive Assistant and Office Manager at cKinetics, a specialized Sustainability Consulting firm, your role will involve overseeing the daily operations of the company. You will be responsible for liaising with various teams, vendors, and facility staff to fulfill both planned and ad-hoc administrative needs, team travel support, office space maintenance, and related tasks. Key Responsibilities: - Office Management - Manage the front office, including calls, visitors, reception area, conference rooms, and meeting rooms. - Oversee the upkeep of office facilities, equipment, maintenance contracts, and procurement support for pantry needs. - Responsible for calendar management and travel schedules for executive management. - Handle records management, filing support, maintenance of asset registers, purchase indents, and purchase orders. - Travel Coordination - Coordinate and support all office-related travel, visa, and hotel needs. - Assist senior leadership with broader travel-related requirements. - Event Coordination Support - Aid business teams in venue identification, negotiations, and other vendor facets for events and industry convenings. - Assist HR team in venue identification and management for team events and offsites. Qualifications Required: - Proven experience in operations management with the ability to handle multiple tasks efficiently. - High ownership, strong communication skills, curiosity, and ability to thrive in chaos. - Excellent analytical and problem-solving abilities with attention to detail. - Effective communication and interpersonal skills with a high level of professionalism and confidentiality. - Proficiency in Microsoft Office suite and online tools. - Bachelor's degree or equivalent experience with 7+ years in a similar role. Experience in management consulting, Sustainability, or Climate tech companies is a plus. - Interest in climate, sustainability, or energy topics is a bonus. If you are a self-starter with an outgoing personality and possess the required mindset and skill sets, and if you thrive in a purpose-driven organization with a collaborative team culture, this role at cKinetics could be the perfect fit for you. Apply now by sending your resume and a cover note explaining why you fit the profile to hr@ckinetics.com.,