Executive Administrator/HR

Sr. Executive Admin/HR:

Shift: 10 hours PST

Salary: Rs. 35000/-

Company Overview:

Absolute Must:

1) Prior experience working in night shifts (PST).

2) Must have past experience working remotely.

3) Is comfortable working 10 hour shift.

4) Can cope up in an rapid, dynamic working environment.

Position Overview:

Key Responsibilities:

· Calendar Management: Maintain and organize executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.

· Communication: Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of executives. Excellent command over English language is mandatory.

· Documentation and Correspondence: Prepare and edit correspondence, presentations, reports, and other documents as needed, ensuring accuracy and professionalism.

· Meeting Coordination: Arrange and coordinate meetings, conferences, and special events, including preparing agendas, taking minutes, and following up on action items.

· Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, transportation, and other logistics, ensuring smooth and hassle-free travel experiences.

· Information Management: Maintain organized filing systems, databases, and records, ensuring easy access to information and efficient retrieval of documents.

· Expense Management: Manage and reconcile expense reports and invoices, tracking expenses and ensuring compliance with company policies.

· Project Support: Provide administrative support for special projects and initiatives, assisting with research, data analysis, and coordination as needed.

· HR and Payroll Management: Handle HR and Payroll.

· Confidentiality: Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.

· Team Collaboration: Collaborate effectively with other administrative staff and team members to ensure efficient operations and support across the organization.

Qualifications:

· Proven experience as an executive administrative assistant or similar role, preferably in a fast-paced environment.

· Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.

· Strong attention to detail and accuracy, with excellent proofreading and editing skills.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

· Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.

· HR and Payroll Management.

· Discretion and confidentiality in handling sensitive information and matters.

· Ability to work independently with minimal supervision and take initiative to solve problems and anticipate needs.

· Bachelor's degree or equivalent experience preferred.