Examination Controller @ ITM Vocational University- Vadodara

Job Opening: Deputy/ Assistant Registrar Examination

How to Apply:

• Email your CV to:

• careers@itm.edu

• Or, call:

  7400468147

Job Details:

• Working Days:

  6 days a week (2nd & 4th Saturdays off, All Sundays off)

• Shift Timing:

  9 am to 5 pm

Benefits:

• 3 paid leaves every month
• Provident Fund (PF)
• Mediclaim
• Gratuity

Qualifications and Experience:

• Education:

  Masters degree or higher in Education, Administration, or a related field.

• Experience:

  Minimum 810 years in academic administration, preferably with 35 years of experience specifically in examination management.

• Desirable:

  Familiarity with NAAC/NBA accreditation processes and university examination reforms.

Key Skills and Competencies:

• Strong organizational and administrative skills
• Attention to detail and high ethical standards
• Ability to manage confidential information
• Strong leadership and team management abilities
• Familiarity with examination software and automation tools
• Excellent written and verbal communication skills
• Problem-solving and conflict-resolution skills

Job Summary:

The Examination Controller is responsible for the planning, coordination, and execution of all examinations conducted by the institution. This role ensures that examinations are conducted in a fair, transparent, and efficient manner while maintaining the confidentiality and integrity of the examination process.

Key Responsibilities:

• Examination Planning and Scheduling

• Design and publish academic calendars, exam schedules, and timelines.
• Coordinate with academic departments for subject-wise exam planning.
  

• Question Paper Management

• Ensure timely collection, moderation, and secure handling of question papers.
• Maintain confidentiality and prevent question paper leaks or malpractices.
  

• Conduct of Examinations

• Supervise all examination-related arrangements including room allocation, seating plans, invigilation duties, etc.
• Oversee conduct of theory and practical examinations, internal assessments, and online/offline exams.
  

• Result Processing

• Ensure accurate evaluation and compilation of results.
• Supervise result publication and issue of mark sheets, transcripts, and certificates.
  

• Regulatory Compliance

• Ensure compliance with academic and examination regulations of statutory bodies (e.g., UGC, AICTE, NAAC).
• Maintain accurate records for audits and inspections.
  

• Coordination and Communication

• Coordinate with departments, faculty, invigilators, and administrative staff.
• Address grievances related to exams and results in a timely and fair manner.
  

• Technology Integration

• Implement and maintain exam software systems for scheduling, online exams, evaluation, etc.
• Support digital initiatives such as online result portals, remote proctoring, and digital certificates.