Exam Coordinator

Position:

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Position Overview

Key Responsibilities

• Assist in developing and publishing exam schedules in coordination with academic departments.
• Coordinate exam venues, materials, and invigilation arrangements.
• Ensure proper seating arrangements and adherence to capacity limits.
• Support preparation, printing, and secure distribution of exam papers and materials.
• Maintain confidentiality of all exam materials and student records.
• Handle exam-related inquiries from students and faculty.
• Assist in post-exam activities including collection of answer sheets, grading coordination, and result publishing.
• Maintain accurate exam records, documentation, and data entry in digital systems.
• Prepare reports and dashboards using Advanced Excel and Data Visualization tools to track exam performance, attendance, and other metrics.
• Ensure proper documentation of exam processes for audits and accreditation purposes.
  

Qualifications & Experience

• Bachelor’s degree in Education, Administration, or related field.
• 1–5 years of experience in educational administration or exam coordination.
• Knowledge of examination department operations and procedures.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Advanced Excel, and exam management systems.
• Strong documentation and record-keeping skills.
  

Key Competencies

• Attention to detail
• Problem-solving ability
• Ability to work under pressure
• Team coordination and collaboration
• Flexibility and adaptability