EA to President

About IIHMR University

IIHMR University was established and incorporated as a postgraduate research university by the Government of Rajasthan vide the IIHMR University, Jaipur Act, 2014 (Act No. 3, of 2014) in 1984. The University has a multi-disciplinary faculty team that is extensively engaged in academics, research, training, consultancy, partnerships, and collaborations. IIHMR University offers the following postgraduate programs: MBA (Hospital and Health Management), MBA (Pharmaceutical Management), MBA (Development Management), and MBA (Healthcare Analytics). The Johns Hopkins Bloomberg School of Public Health, USA, offers an MPH program in cooperation with IIHMR University, Jaipur. It also offers an MPH (Implementation Science) program under the WHO-TDR postgraduate training scheme. Additionally, the University offers Ph.D. programs in public health, health management, hospital management, digital health, and development studies.

Campus:

Phone:

Email:

www.iihmr.edu.in

Position:

The Executive Assistant (EA) to the President at IIHMR University plays a critical role in supporting the President’s office by providing high-level administrative and operational assistance. This position requires a dynamic individual who can handle a variety of tasks, manage multiple priorities, and act as the primary liaison between the President and internal/external stakeholders. The EA will be responsible for managing the President’s calendar, organizing meetings, handling communications, supporting special projects, and ensuring the smooth operation of the President’s office.

Qualification:

Master’s/Bachelor’s degree in Business Administration, Management, or a related field.

Required Skills:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and a commitment to maintaining confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and manage multiple tasks effectively.
• Strong problem-solving skills and the ability to make decisions.

Required Experience: Minimum of 5 years of experience in an executive support role, preferably in a university or educational setting.

Key Responsibilities:

• Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, presentations, and other documents on behalf of the President.
• Act as the primary point of contact between the President and internal/external stakeholders. Handle all incoming and outgoing communications and ensure timely dissemination of information.
• Organize and coordinate meetings involving the President, including preparing agendas, taking minutes, and ensuring follow-up on action items. Arrange logistics for meetings, such as booking venues and coordinating equipment and catering.
• Assist in the planning, coordination, and execution of special projects. Monitor project timelines and prepare reports on progress for the President’s review.
• Develop and maintain an organized filing system for both paper and electronic documents. Ensure the accessibility and security of critical documents and compliance with the university’s document retention policies.
• Assist the President in administrative procedures such as monitoring and maintaining adherence to institutional and regulatory requirements.