The European Union Delegation To Malaysia Is Looking For
Driver in the Administration Section
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and cooperation with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have a similar function to embassies.The EU Delegation to Malaysia works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Malaysian government in areas that fall under the EU’s remit.
We offer
The post of
Driver (Local Agent Group V)
in the Delegation’s Administration Section. The team consists of two people. The position follows the Delegation’s working time policy for drivers, including shift arrangements, mandatory rest periods and overtime rules in accordance with local legislation and the LA-CE.Under this post, the recruited person will be assigned functions according to the operational needs of the Delegation, which may evolve over time. The successful candidate will work under the supervision and responsibility of the Head of Administration, providing driving services for the Delegation’s executive and service vehicles on a rotational basis and assisting with general administrative support tasks.
Following Main Tasks And Duties Are Currently Required
- Drive Delegation staff and visitors safely and in full compliance with traffic regulations, ensuring passenger safety and proper use of vehicles
- Clean, maintain and conduct basic vehicle checks (tyre pressure, battery, lights, etc.)
- Check and maintain fluid levels (fuel, engine oil, radiator water, brake fluid, power steering fluid, etc.)
- Manage vehicle registration procedures and related administrative formalities
- Update vehicle documentation, including maintaining the vehicle logbook
- Deliver messages, mail and the diplomatic pouch, ensuring secure handling in accordance with Delegation procedures
- Perform basic handyman duties (minor office maintenance, purchasing items and supplies, collecting/delivering documents or small goods, etc.)
- Assist in administrative support tasks, including customs clearance procedures, protocol-related logistics and occasional receptionist duties
- Assist in the organisation of meetings or events inside or outside the Delegation
- Perform any other tasks in the interest of the service, as required
The selected candidate will be offered an
initial two-year fixed-term contract
, in line with the Conditions of Employment of Local Staff (LA-CE) applicable to new external recruits.The base salary will depend on relevant and verified employment experience, typically starting from
MYR 3,002.00 (Group V – Step 5). In accordance with the LA-CE, the final step classification will be determined after recruitment by a separate administrative decision of the Appointing Authority (AACC),
based on documentary evidence of proven professional experience specific to the post.A competitive benefits package is offered, subject to applicable conditions, including annual leave, public holidays, medical insurance and a retirement savings plan. The position may require occasional work outside normal working hours, particularly during official visits or urgent operational needs. Any overtime will be authorised in accordance with Article 11(4) of the LA-CE and compensated under the applicable rules, taking into account mandatory rest-period requirements for drivers under local law and Delegation policy.The expected start date is to be agreed, but preferably in
January 2026.
Minimum requirements / eligibility criteria (necessary for the application to be considered)
- Secondary education
- At least 5 years of professional driving experience with a valid Malaysian Class D driving licence (or equivalent for passenger vehicles)
- Good command of English and Bahasa Malaysia (written and spoken)
- Right to reside and work in Malaysia
- Medically fit to perform the required duties
Assets / selection criteria (basis for awarding points to select the best applicant)
- Excellent knowledge of Kuala Lumpur traffic patterns, main routes and key government/institutional buildings
- Thorough knowledge of safe driving practices and basic vehicle mechanics
- Experience as a driver in a diplomatic mission, governmental institution, international organisation or similar environment in Malaysia
- Experience handling administrative procedures related to diplomatic privileges and immunities
- Basic computer literacy and ability to work with Windows applications
- Strong communication skills in English and Bahasa Malaysia
- Capacity to work in a multicultural environment with good interpersonal skills
- Strong sense of initiative, responsibility, organisation, punctuality and discretion
- Ability to manage multiple tasks and work under pressure while fully respecting traffic laws
- Flexibility to work long-distance routes, overtime and overnight shifts (especially during high-level visits)
How To Apply
Please submit your
application, consisting of a cover letter and Europass-format CV to delegation-malaysia.jobs@eeas.europa.eu
no later than
23:00hrs 15/12/2025.
Only complete applications received on time via email will be considered.The successful candidate will be subject to a
medical check
and, where applicable, a
background check
before recruitment is confirmed.
The process
After the application deadline, all eligible applications will be reviewed by the Selection Committee.Depending on the number of applications received, successive phases of the selection procedure may include shortlisting based on the cover letter and CV.Documentary proof of education, professional experience and driving licence will be required from candidates invited to the final stage of the selection procedure. Any discrepancy between the declarations made in the application and the supporting documents will result in exclusion from the procedure.The three best-ranked candidates will be invited to an interview.A practical driving assessment may also be conducted as part of the evaluation.A short written test may also be organised, if deemed appropriate by the Selection Committee.Only candidates admitted to each stage of the procedure will be contacted individually. The Delegation will use the same publication channels as this vacancy notice to inform non-selected candidates once the recruitment process has been completed and a final decision reached.The Delegation will not provide additional information or discuss the selection procedure. During the process, candidates are kindly requested not to contact members of the Selection Committee. All questions and comments should be addressed to the Delegation’s Administration.
Equal Opportunities
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
