Documentation Specialist

Job Summary

Verify the all the reports pertaining to the work orders are received as per the procedure and as per the customer PO. Data book preparation and submission to customer. Communication with the customers regarding data book.

Primary Responsibilities

• Review WO, all the operations are completed and signed by the concerned.
• Review that all reports are available in work order
• Verify all the reports as per customer order and WO
• Ensure that all the personal qualification records are available.
• Compile the data as per the procedure and index
• Scan all the reports in sequence
• Move the scanned folders in Share folder
• Communicate to the customer through mail
• Raise NCRs, in case of any non -conformance noticed during the documentation
• Comply with all NOV Company and HSE policies and procedures.
• Communicate with all related department employees
• Suggest for the improvements through CAR / PAR
• Take active part in audits.
  

Facility/Group Specific Responsibilities

• Refer the invoice details received from dispatch
• Collect all the work orders of the shipped items
• Review all the reports are available and are signed by the respective employee
• Review the PDI report is completed.
• Review all NDT reports are available
• Review the WO is signed by the respective employee / supervisor
• Check the PO requirement and WO requirement for the item.
• Where TPI is involved, arrange and coordinate TPI.
• Scan all documents in sequence.
• Prepare the index sheet / compliance certificate as applicable
• Attach all qualification records od special processes as applicable.
• Compile the reports and save in share folder / RIGDOC with the PO / INVOICE NO
• Communicate to customer through mail
  

Education & Experience Qualifications

• Diploma in Mechanical Engineering, Computer /Science Graduate
• Minimum 3-5 years of experience in documentation
• Must be proficient with computer skills
• Must have good communication in English
• Knowledge of NDE, ASTM standards and Welding processes (Preferred)
• Must be able to communicate in English, Hindi and Marathi
• Must be familiar with ISO and API requirements.
  

Job Requirements

• Documentation
  

Behavioral Competencies

• Good behavior,
• Good communicator
  

Technical Competencies

• Strong in computer skills, Basic Welding knowledge, ASTM Standards
  

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

About The Team

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.