Documentation Specialist

Job Description

Document Creation and Maintenance: Creating new documents, updating existing ones, and ensuring all documentation is accurate, clear, and up-to-date. Filing and Organization: Establishing and maintaining efficient filing systems (physical and electronic) for easy document retrieval. Compliance and Regulations: Ensuring all documents comply with relevant legal and regulatory requirements. Collaboration and Communication: Working with various teams to gather information for documentation and communicating updates and changes. Document Management Systems: Implementing and maintaining document management systems to ensure proper storage, retrieval, and version control. Record Keeping: Maintaining accurate records of document collection and processing activities. Training and Support: Providing training to team members on proper documentation practices and procedures. Quality Assurance: Reviewing and improving documentation processes and standards to ensure accuracy and efficiency. Export Documentation (if applicable): Preparing and managing export-related documents like invoices, packing lists, and shipping documents, ensuring compliance with international regulations. Report Preparation: Preparing regular reports on document management activities and performance. Skills and Qualifications: Strong organizational and time-management skills: The ability to manage multiple tasks and deadlines effectively. Attention to detail: Ensuring accuracy and consistency in all documentation. Excellent communication and interpersonal skills: Effectively collaborating with team members and other departments. Proficiency in document management systems and software: Experience with various software and applications for electronic filing and document management. Knowledge of relevant regulations and compliance standards: Understanding legal and regulatory requirements for documentation. Experience in export documentation (if applicable): Familiarity with export procedures and regulations. Problem-solving skills: The ability to identify and resolve issues related to documentation and document management. Send your updated resume on meghana@silpaspr.com Job Types: Full-time, Permanent Pay: ₹15,000.00 - ₹25,000.00 per month Schedule: Morning shift Supplemental Pay: Performance bonus Work Location: In person