Documentation Assistant-Shipping-Govandi(E)

Job Description

Job Title: Documentation Assistant Department: Training / Administration Location: Govandi(E) Employment Type: Full-time Qualifications & Requirements Graduate in any discipline Basic knowledge of computers (MS Office Word, Excel, Outlook) Good command of English (written and spoken) Fresher or up to 1 year of relevant experience Good organizational and communication skills Attention to detail and ability to manage multiple tasks Objective of the Role To assist in the smooth execution and documentation of training programs by handling administrative, secretarial, and quality documentation tasks. The role supports course operations and ensures all documents are maintained as per company and regulatory standards. Area of Responsibilities 1. Course Documentation & Administrative Support Manage documentation for all training courses conducted Perform computer data entry related to course registration, attendance, feedback, and assessments Prepare attendance sheets, collect participant feedback, and generate certificates Compile and organize all course documents during and after each training session Support general administration tasks as directed by the reporting authority 2. Administrative Secretarial Work Register candidates for training programs and maintain accurate records Assist in preparing schedules, reports, and course-related communication File and retrieve documents efficiently (both digital and physical records) 3. Quality Documentation & Secretarial Support Prepare and maintain documents required for internal and external audits Assist in quality reviews, benchmarking processes, and course evaluations Support the training department in documentation aligned with regulatory or accreditation requirements Key Competencies Basic computer proficiency (Excel, Word, Email) Strong communication and interpersonal skills Reliable and organized approach to work Ability to maintain confidentiality and handle sensitive information Willingness to learn and adapt to new administrative tools and systems