Deputy/Assistant Manager (Finance) - Development Team

Job Title:

Reports To:

Location:

Experience (in years):

Nature of Work:

About Ashoka University:

Roles and Responsibilities:

Updating of the Donation Tracker and Grant Tracker

• Maintain accurate and up-to-date donation and grant records through manual data entry in the designated trackers.
• Ensure timely updates to reflect new receipts, donor details, grant disbursements, and project allocations.
• Verify data accuracy through periodic reconciliation with finance and program teams.

Contract Documentation

• Prepare, document MOUs, and contracts related to donor funding and grants.
• Coordinate with relevant departments to obtain signatures, approvals, and document archiving.

Issuing of 80G Receipts

• Generate and issue 80G tax exemption receipts for donations received, ensuring compliance with internal formats.
• Maintain a systematic record of issued receipts for internal and audit purposes.
• Liaise with donors to address any queries related to 80G acknowledgements.

Preparation of Fund Requests

• Prepare periodic fund request letters for ongoing and upcoming projects.
• Coordinate with program leads and finance teams to ensure timely fund transfers and utilisation.
• Monitor fund request timelines to avoid project delays.

Compiling Due Diligence Documentation for Donors

• Gather and compile all necessary legal, financial, and organisational documents as required for donor due diligence.
• Maintain a ready-to-share repository of standard due diligence documents for quick turnaround.
• Work closely with compliance teams to ensure updated and accurate documentation.

Mapping Scholarships with Donor Contributions

• Link scholarship disbursements to specific donor contributions based on agreements and funding terms.
• Maintain detailed mapping records to ensure transparency and traceability.
• Provide periodic scholarship funding reports to relevant stakeholders.

Fulfilling Audit Requirements

• Provide documents to internal and external auditors for audits related to grants and donations.
• Ensure timely provision of all supporting documents, receipts, and reconciliation reports.
• Address audit observations promptly to maintain compliance.

Issuance of Form 10BE to Donors (Annual)

• Prepare and issue Form 10BE at the end of each financial year, in accordance with statutory requirements.
• Maintain comprehensive records of issued forms for compliance and audit purposes.
• Coordinate with finance and compliance teams to ensure timely issuance.

Any other task assigned by the Reporting Manager

Qualifications:

• Bachelor’s degree in Commerce, Finance, Accounting, Business Administration, or related fields.
• Master’s degree (M.Com, MBA, or equivalent) preferred.
• 2–4 years of relevant experience in donor management, grants management, or finance operations.
• Understanding of Indian taxation laws and compliance requirements related to donations (80G, Form 10BE).

Skills Required:

• Proficiency in MS Excel and other data management tools for maintaining trackers and reconciliations.
• Knowledge of financial documentation, contracts, and statutory compliance processes.
• Ability to prepare donor reports, fund requests, and audit documentation with accuracy.
• Strong attention to detail and accuracy in data entry and record keeping.
• Ability to analyse, reconcile, and map donations, grants, and scholarships.
• Competence in maintaining systematic repositories of due diligence and compliance documents.
• Strong collaboration and interpersonal skills to work across finance, compliance, and program functions.