Deputy Manager - Commercial

4 - 8 years

5 - 9 Lacs

Posted:1 day ago| Platform:

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Work from Office

Full Time

Educational Qualifications

BE/B. Tech./ Diploma
MBA in Supply Chain Management / Materials Management / Operations will be an added advantage

Functional Skills

Basic understanding of the Apraava Energy business
Thorough understanding of the procurement process in general with a focus on strategic procurement
Knowledge of implementation of management systems like ERP, Vendor Management Systems, HSSE systems
Negotiation skills

Relevant and total years of Experience

7-8 years of overall experience
4-5 years of experience in procurement for power company (Renewable, Transmission Service)

Receive material requirement from user departments and efficiently perform all pre-bid procurement activities

Scan the system for vendor and item codes as per user requests; Identify alternatives for vendors and items in case exact code is not present; Facilitate the creation of new vendor / item code in case of absence of alternatives
Review procurement requests for materials - check PR for completeness (in terms of technical specifications, delivery time, estimated cost/budget and any special terms and conditions), inventory of material and budget availability; Initiate the procurement process accordingly
Receive evaluation criteria from reporting manager and user department; Accordingly prepare the enquiry / RFP / RFQ to be sent to potential vendors as per scope of work and user requirement

Implement end to end procurement process for all materials, ensuring compliance with all procurement policies and SOPs

Forward the prepared enquiry / RFP / RFQ to potential vendors; Coordinate with vendors to get a timely bid on the same
Participate in techno commercial evaluation of vendors bids along with reporting manger and user department; Prepare a comparative sheet basis the same and select vendors for negotiation
Assist Procurement Manager (Mumbai) in negotiations with selected vendors; Receive final price from vendors
Create contracts / orders in Oracle and forward to the finalized vendor, after seeking management approval and ensuring compliance to all policies and SOPs

Provide post-bidding support to vendors and user departments, ensuring timely and effective service

Follow up with user department and finance team to ensure that vendor payments are done in an accurate and timely manner
Engage with transport agency and CHA to ensure timely delivery of materials
Resolve any vendors queries related to contracts; Escalate to reporting manager, if required
Conduct training on procurement systems for user departments at Mumbai location
Effectively manage and collate all documents related to procurement function; Prepare periodic reports and communicate to the management
Facilitate internal/external audits of the department, ensure all processes and activities are compliant to existing policies and guidelines

Internal/ External Audit Preparedness

Provide information required by auditors. Report and resolve queries, if any. Execute action plans based on audit findings.
Establish process for self-auditing

Vendor Performance Evaluation

At least once a year execute vendor performance evaluation in consultation with users, Safety, Finance and HR department.
In order to ensure good vendors during procurement process

Reports

Regular generation of various reports
Daily Report - approved indent, enquiry issued, order placement and pending RFQ status
Weekly Report: Key Issues Highlights
Monthly Report: Department Progress Report and activity highlights

Networking with Vendors

Twice in a year meeting with key suppliers to be organised for better coordination and establishment of supplier relationship