Consultant – Bid (Proposals Coordinator)

Role Summary

WSP are looking for experienced Consultant – Bid (Proposals Coordinator), with minimum 5 years’ experience, to provide proposals coordination and administration support services, within the Energy sector, to our Energy Proposals Team based in the UK.

You will have the opportunity to further develop your career within the organisation, and you’ll be part of a collaborative team where your skills and relevant expertise will help in our work winning guide each project to a successful completion.The Energy Proposals Team plays a crucial role in positioning the company to win profitable business and drive growth in the Energy sector. This team is responsible for managing work-winning activities from the initial capture phase through to the final conversion phase of the WSP Winning Work lifecycle.

Responsibilities

Proposals Support

• Support preparation of Opportunity briefings and gathering Leads for a “Go / No Go” decision process
• Support data entry and analysis in the Sales (proposals stage) module of our Oracle based Horizon ERP system
• Support Proposals Managers in the delivery of all or parts of Supplier Compliance Questionnaires, Expressions of Interest, Pre-Qualifications and Proposals including proposal kick off, winning and review meetings
• Prepare and submit requests via our online intranet portal to our legal team for legal reviews, contract signature and legal advice
• Work with Microsoft Teams and Microsoft SharePoint to create and maintain Teams sites for collaboration on live proposals
• Undertake research on clients, proposals, competitors and industry sectors
• Work with the WSP values to ensure that work complies with all necessary corporate, departmental and legislative requirements and procedures, to guarantee that the necessary consistency and quality of proposals is maintained.

Knowledge Management Support

• Assist in preparing project case studies, project description sheets, method statements, evidence statements and maintaining the Energy Bid Knowledge Library
• Assist in preparing client references and testimonials
• Assist in assessing and breaking down client bid requirements
• Assist the recording of Win Themes
• Assist the recording Bid Feedback from clients
• Support the Energy team’s CV inputs for the WSP CV Database

General

• We are looking for a staff member with proven experience in all the areas indicated above and experience working within a large and geographically disbursed environment. The position offers an exciting opportunity to develop a career within a large and expanding global corporate environment.

Key Competencies

Mandatory Skills / Desired Skills / Qualifications

Essential:

• Minimum Degree Qualified from an internationally recognised University in an appropriate subject
• Relevant experience, min. 5+ years, in Proposals Coordination role;
• Commitment to achieving APMP Foundation as a minimum.
• Good level of spoken and written English, evidenced by an internationally recognised English language qualification;
• Being confident in obtaining information from people and being sufficiently proactive;
• Possess an ability to analyse information from different sources and assemble into a meaningful document in the form of a report, programme, spreadsheet, etc.
• Capable of managing, recording and prioritising their own business activities, recognising and reconciling conflicts to their achievement;
• Be responsive to change and accurately record and communicate variations and their consequences;
• Comfortable with receiving instructions leading to defined tasks and accepting personal responsibility for their actions;
• Understands the criticality of providing support to an overseas manager to fulfil a defined contractual obligation;
• An IT focus with an accurate and proficient working knowledge in Microsoft office (Word, Excel, Outlook and PowerPoint).
• Knowledge of industry standards and best practice in Proposals Coordination;
• Capable of managing and prioritising own work;
• Highly organized and adept at interfacing with systems and manipulating data;
• Ability to work in a team environment;
• Routinely able to work to tight deadlines for UK and international proposals;
• Comfortable working independently and is highly self-motivated;
• Able to communicate across time zones effectively and efficiently;

Preferred

• Experience of working with a team outside of India, from an Indian base location.
• Knowledge of Adobe Creative Suite and/or Microsoft Project would be advantageous