Compliance Officer - HR / Compliance

Job Title: Compliance Executive

Location: Andheri, Marol - Work from office

Department: Legal & Compliance

Reports to: Compliance Manager / HR Head

Job Summary:

The Compliance Executive will be responsible for ensuring that Impact Guru adheres to all statutory and

regulatory requirements. This includes timely filing of annual and quarterly returns, ensuring compliance

with POSH, managing Provident Fund (PF), Professional Tax (PT), Employees' State Insurance (ESIC),

Contract Labour regulations, and other applicable legal and labor laws.

Key Responsibilities:

Statutory Compliance Management:

Ensure timely filing of annual returns and quarterly returns (e.g., GST, Income Tax, TDS).

Monitor and ensure compliance with POSH (Prevention of Sexual Harassment) regulations and manage

related complaints and resolutions.

Ensure adherence to Provident Fund (PF) regulations and manage employee PF accounts.

Manage Professional Tax (PT) compliance for employees and contractors, ensuring timely payments and

filings.

Oversee ESIC (Employees' State Insurance) registration and compliance, ensuring that all eligible

employees are covered and that contributions are made accurately.

Handle compliance with Contract Labour Regulations, ensuring that contractors and vendors comply

with the labor laws.

Liaise with legal advisors and external agencies as needed to maintain compliance with local, state, and

central regulations.

Record Maintenance and Documentation:

Maintain proper documentation for all statutory filings, including returns, compliance certificates, and

other relevant records.

Keep accurate records of employees' PF, ESIC, PT, and other statutory contributions.

Ensure proper filing and retrieval of compliance-related documents for internal audits or external

inspections.

Reporting and Audits:

Prepare reports for management on compliance status, statutory payments, and updates on pending

returns or audits. Support internal and external audits, providing required documentation and reports for compliance

verification.

Ensure all statutory payments are made on time to avoid penalties or legal issues.

Employee Awareness and Support:

Ensure that employees are aware of their rights and responsibilities concerning statutory compliance,

including PF, ESIC, PT, and POSH regulations.

Conduct training sessions on POSH and compliance-related topics to ensure a safe and compliant

workplace.

Address employee queries related to statutory benefits and compliance matters.

Contractor and Vendor Compliance:

Ensure that vendors and contractors comply with labor laws, especially regarding contract labor and

other relevant employment regulations.

Verify that all contractors are registered and provide the necessary documentation for compliance

verification.

Continuous Improvement:

Stay updated on changes in labor laws, tax laws, and other statutory requirements to ensure ongoing

compliance.

Propose improvements to compliance processes and systems to ensure more efficient management.

Key Skills and Qualifications:

Education: Bachelor's degree in Law, Commerce, or any related field. Additional certifications in

Compliance or Labour Laws would be an advantage.

Experience: 2-4 years of experience in statutory compliance, HR, or legal compliance, preferably in the

nonprofit or social sector.

Knowledge:

In-depth knowledge of labor laws, including PF, ESIC, PT, Contract Labour regulations, and POSH.

Strong understanding of statutory return filing processes (monthly, quarterly, and annually).

Familiarity with government portals for filing returns (e.g., EPFO, ESIC, GST).

Skills:

Excellent organizational and time-management skills.

Strong attention to detail and analytical skills.

Good communication skills, both written and verbal.

Proficiency in MS Office, especially Excel