Company Secretary

We at Pine Labs are looking for those who share our core belief - “Every Day is Game Day”. We bring our best selves to work each day to realize our mission of enriching the world through the power of digital commerce and financial services.

Role Purpose:

We are seeking a qualified Company Secretary with 4 years of post-qualification experience, specializing in listing compliances, SEBI regulations, and IPO-related activities. The ideal candidate will ensure adherence to statutory and regulatory requirements and provide end-to-end support during IPO execution.

Responsibilities we Entrust you with:

1. Listing & SEBI Compliances

• Ensuring compliance with all regulatory and statutory requirements from a Secretarial perspective in connection with pre-IPO phase and during the process of IPO of a company.

• Ensure ongoing compliance with SEBI (LODR) Regulations, 2015, Companies Act, 2013, Prohibition of Insider Trading regulations and other applicable laws on an ongoing basis post IPO.

• Manage filings with Stock Exchanges (NSE/BSE) including quarterly, half-yearly, and annual submissions.

• Coordinate with stock exchanges, depositories (NSDL/CDSL), and SEBI for disclosures and clarifications.

• Monitor insider trading policies, disclosures, and maintain SDD (Structured Digital Database).

• Facilitating, convening and conducting Board, Committee and General Meetings, postal ballots, preparing agendas, recording minutes and ensuring timely follow-up on action items and ensuring required correspondence is done with stock exchanges prior to and after such meetings.

• Support corporate governance structuring, pre-IPO documentation, and regulatory clearances.

• Support in processes from DRHP till listing.

2. FEMA related compliances

• Preparation and filing of FCGPR, FCTRS, DI, ODI, FLA, APR, Form ESOP etc

3. Corporate Secretarial Functions

• Maintain statutory registers and records as required under the Companies Act.

• Review and track filing of forms and returns with MCA (ROC) on a timely basis.

• Draft board resolutions, notices, and agendas.

• Monitor and implement corporate governance practices and policies.

• Support group entities/subsidiaries with their secretarial compliance.

4. Investor-related functions and others

• Support in Investors communications

• Support in maintaining excels

• Ensure accurate maintenance of data repository

What Matters in the Role:

• Member of ICSI (Institute of Company Secretaries of India).

• 4 years of relevant experience in listed companies or companies which have undergone IPO process.

• Strong knowledge of SEBI regulations, LODR, Companies Act, and IPO process.

• Proficiency in MCA21, BSE, NSE, SEBI, NSDL, CDSL portals and other compliance platforms.

• Excellent drafting, communication, and organizational skills.

• Ability to work under pressure and manage multiple stakeholders.

• Managing communication with stakeholders (internal and external) and providing Corporate information and documents on a timely basis, including co-ordination with R&T Agents, stock exchanges, directors, auditors, advisors, merchant bankers and regulatory bodies.

• Staying up-to-date with regulatory changes and updates, and ensuring timely implementation of new requirements.
• Strong analytical and problem-solving skills, with the ability to identify and mitigate potential risks.
• Attention to detail and ability to maintain accurate records and sensitivity in handling confidential information.
• Capable of working independently with minimal supervision.

Preferred Background

• Prior experience in a listed company

• Exposure to corporate restructuring, ESOP implementation, or investor relations is a plus

What we value in our people:

• You take the Shot:

  You decide fast and deliver right.

• You are the CEO of what you do:

  You
  show ownership and make things happen.

• You own tomorrow:

  You build solutions for the merchants and do the right thing.

• You sign your work like an artist:

  You seek to learn and take pride in the work you do.

• You are the Sherpa:

  You take people along and act in the interest of Pine Labs

• You care with tough love:

  You empower others and help people grow.