Company Secretary - Freshers

Job Description

Key Responsibilities: 1. Governance and Compliance: o Ensure that the company complies with statutory and regulatory requirements. o Advise the board on corporate governance matters and legal responsibilities. o Ensure the company operates within the legal framework and follows best practices in corporate governance. 2. Board Support: o Organize, prepare, and attend board meetings and committee meetings. o Ensure accurate recording and timely distribution of meeting minutes. o Draft agendas, compile board packs, and follow up on action points. o Advise the board on matters of corporate governance and board processes. 3. Regulatory Filings: o Ensure timely filings of annual returns, financial statements, and other statutory documents with regulatory authorities such as Companies House (UK), SEC (US), or similar in other jurisdictions. o Maintain and update the companys statutory books, including the register of members, directors, and secretaries. 4. Shareholder Relations: o Organize annual general meetings (AGMs) and extraordinary general meetings (EGMs). o Communicate with shareholders regarding dividends, notices, and other corporate actions. o Oversee the issuance of shares, maintenance of share registers, and dividend payments. 5. Corporate Records and Documentation: o Maintain and safeguard the companys legal documents and records. o Ensure proper execution of important legal documents, contracts, and agreements. o Implement and maintain proper document retention policies. 6. Legal and Risk Management: o Provide advice on legal matters related to the companys operations. o Liaise with external lawyers on litigation, contract reviews, or other legal issues. o Oversee risk management policies and ensure compliance with regulations. 7. Advisory Role: o Advise directors on legal and compliance matters, including potential conflicts of interest and governance issues. o Provide guidance on corporate ethics, including compliance with codes of conduct and other policies. 8. Training and Development: o Keep the board updated on legal and regulatory developments affecting the company. o Organize training sessions for board members and senior management on governance and compliance matters.