College Clerk/Admin

Position Summary: The College Clerk is responsible for managing day-to-day administrative functions at the college. This includes maintaining student records, assisting in admissions, handling official documentation, and ensuring smooth coordination with educational authorities. The role requires a high degree of accuracy, confidentiality, and professionalism. Key Roles & Responsibilities: 1. Administrative Support ● Maintain and organize college documents and filing systems. ● Manage registers: General Register, Staff Attendance Register, and Student Attendance Register. ● Assist in drafting and distributing official circulars, letters, notices, and internal communications. ● Handle routine clericaltasks such as photocopying, scanning, filing, and correspondence. 2. Admissions & Student Records ● Support the student admission process including document collection, verification, and data entry. ● Maintain accurate records of student information, attendance, academic performance, and results. ● Assist in preparing studentID cards, bonafide certificates, and leaving certificates, marksheets. 3. Fees & Accounts Assistance ● Assist in generating and issuing fee receipts in a timely and accurate manner. ● Maintain fee collection records and ensure proper documentation of all financialtransactions. ● Provide administrative supportto the accounts team during audits or reconciliations. 4. Communication & Coordination ● Respond courteously and professionally to inquiries from students and parents (in-person, phone, email). ● Assist in exam-related duties: attendance sheets, hallticket distribution, and result coordination. ● Coordinate with external educational authorities including: ○ StateBoard Office, Vashi ○ Education Office,Jogeshwari ○ Deputy Director’s Office, Charni Road ● Follow up on circulars, documentation, and compliance as per state education norms. 5. Office & Facility Management ● Manage office supplies and stationery, ensuring availability and proper usage. ● Maintain an updated log of inventory and assets. ● Assist the Principal with administrative scheduling, internal audits, and meeting coordination. ● Oversee housekeeping and basic facility management to ensure operational efficiency (non-manual supervision). Required Skills & Qualifications: ● Education: Graduate in any stream (mandatory) ● Languages: Proficiency in English, Hindi, and Marathi (preferred) ● Technical Skills: MS Office (Word, Excel, Email), digital record-keeping ● Key Traits: ○ Strong organizational and multitasking abilities ○ Professional communication and interpersonal skills ○ Attention to detail and high sense of responsibility ○ Courteous, proactive, and dependable Working Conditions: ● Working Days: Monday to Saturday ● Working Hours: 8:00 AM to 5:00 PM ● Reporting Authority: College Principal ● Location: Champions Junior Science College, Andheri ● Note: External visits to government education offices are required as part of the role.