Catalogue Management & Cosmetic Testing Specialist

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About the Role:

We are seeking a skilled Catalogue Management & Cosmetics Testing Specialist with strong technical knowledge of cosmetic raw materials and chemicals. You will manage detailed product listings, update technical information, write engaging blogs, enhance product presentation, testing product samples for quality and standards, curating kits and usage manuals to support customers ensuring both rich product data and an exceptional customer experience.

Key Responsibilities:

Catalogue & Data Management

• Create, update, and maintain detailed product listings for cosmetic raw materials, ensuring all technical data, usage information, certifications, and supporting documentation are accurate and up-to-date.
• Collaborate with the customer support teams to capture, interpret, and implement user feedback into product pages.
• Communicate with the procurement and support teams to ensure smooth onboarding of new products based on feedback from customers and industry trends. Gather, organise, and verify information for new product listings and launches.
• Coordinate catalogue management for third-party websites (e.g., Amazon) by working with external agencies/service providers. Follow up to track progress and ensure product listings are accurate, compliant, and optimised on external marketplaces.

Technical Content Creation

• Creation of product documents like: Certificate of analysis (COA), Material Safety Data Sheets (MSDS), Allergen Declaration (AD) and Technical Data Sheet (TDS)
• Ensure the website is updated with the latest technical and regulatory information, technical documents, FAQs, and supporting documentation.
• Write and publish well-researched blogs, articles, and knowledge-base content about cosmetic ingredients, formulation science, and industry trends.

Testing Cosmetic Supplies

• Curate starter kits or speciality ingredient sets tailored to customer needs, seasonal trends, or promotional campaigns.
• Develop and update clear, customer-friendly usage manuals, guides, and “how-to” instructions for curated kits and individual ingredients.
• Ensure manuals reflect lab-tested data and safe best practices.

Product Display & Website Enhancement

• Work within the website theme and layout to optimise product data display.
• Enhance product images, labels, and presentation assets using Canva or similar tools to improve the customer experience and boost conversions.

Cross-Functional Collaboration

• Communicate regularly with customer support to identify common queries, information gaps, and product improvement opportunities.
• Liaise with web development/IT teams to ensure the accurate and seamless display of catalogue data.

Tools & Platforms

• Use Excel (or other spreadsheets) for bulk data uploads, catalogue updates, and analytics reporting.
• Manage and update product catalogues on Shopify, ensuring data accuracy and consistency within the platform.
• Utilise Canva or similar design tools for image editing, label design, and visual content creation.

Skills & Qualifications:

• Bachelor’s degree in Cosmetic Science, or a related technical field.
• In-depth technical understanding of cosmetic raw materials, their specifications, and related industry regulations.
• 1 year of experience in e-commerce catalogue management, ideally within cosmetics, beauty, ingredients, or chemical sectors.
• Excellent writing skills for blogs, technical descriptions, and web content.
• Proficient in Excel for managing catalogues and data; hands-on experience with Canva or equivalent creative platforms.
• Strong attention to detail, organisation, and ability to translate technical knowledge into customer-friendly content.
• Effective cross-functional collaboration and coordination skills.

• Bonus:

  Knowledge of Shopify cataloguing and platform management.

Performance Indicators (KPIs)

• Accuracy and completeness of product listings and technical content.
• Timeliness and frequency of catalogue updates and content refreshes.
• Effectiveness of communication and coordination with third-party agencies and procurement.
• Improvement in customer-facing documentation and product presentations based on feedback.
• Quality and impact of enhanced product images and labels.
• Number and quality of blog/article publications & formulations curated.

Career Growth

• Opportunity to advance to Formulations Specialist for individuals who enjoy experimenting with cosmetic raw materials, product development, and innovating new formulations.
• Potential progression into roles such as Senior Catalogue Manager, Product Manager, or Technical Content Specialist based on interests and performance.
• Growth opportunities also include closer involvement with marketing and product innovation teams, leveraging both technical and creative skills.