Branch Admin ( Executive - Deputy Manager )

Admin Executive

1. Role

   :

Administration will ensure efficient and smooth operation for multiple locations & facilities in Pune.

2. Responsibility:

Administrative:

1. Stationery: Responsible for implementing policy and procedure related to ordering and controlling stationery.

Timely procurement and distribution of stationery

Identifying and negotiating with stationery suppliers/printers.

Estimating demand and development plan for timely procurement of stationery. Issuing stationery to employees/departments

Monitoring and controlling all stationery usage and expenses across locations

b) Managing House Keeping Employees

Responsible for all locating House Keeping Employees for both indoor and outdoor work.

Managing the housekeeping/pantry and also maintaining housekeeping material.

1. Negotiate and manage the courier companies for dispatch of documents to other offices within India and abroad.
2. Smooth functioning of office transport.
3. Ensure maintenance of all company property in proper condition.
4. Uniforms Ordering of uniforms and PPEs
5. Lease agreements across locations.

Facility Management:

1. Plan/organize and ensure proper cleanliness of the office premises.
2. He will identify and negotiate contracts for housekeeping, pest control, carpet cleaning, painting, air-conditioning, tea/coffee vending machine, water, ensure cleaning material for toilet cleaning etc.
3. Monitor the performance of the various contractors.
4. Managing and identifying guest houses and their up-keep.

Utility Office Equipment:

Ensure that all utility functions across locations are running smoothly. This includes

1. Electricity
2. Water Supply
3. Air-conditioning
4. Negotiate and monitor contracts for regular maintenance for all utility services.
5. Ensure that break-downs are attended to at the earliest.
6. Monitor and ensure timely payment of bills and liaise with Government Agencies or others.

People and Engagement:

1. Managing employee queries
2. Coordinating & communicating actively on any business meeting or requirement otherwise.
3. Drive employee engagement events seamlessly and in close coordination with Business and HRBP
4. Support backend HR processes and compliances viz. joining, exit formalities etc.

Desired Competencies:

• Organizational skills:

  Ability to maintain orderly records, schedules, and systems to ensure efficient workflow, including managing multiple calendars and priorities.

• Communication:

  Strong verbal and written communication for interacting with colleagues, management, and clients, ensuring clarity and professionalism.

• Teamwork and interpersonal skills:

  Collaborating effectively with others; building positive relationships and contributing to a productive office environment.

• Time management:

  Prioritizing tasks, meeting deadlines, and efficiently allocating time to various responsibilities.

• Attention to detail:

  Ensuring accuracy in work, from data entry to event planning and document management, minimizing errors.

• Problem-solving:

  Handling unexpected challenges or conflicts with calm, logical solutions, and the ability to make informed decisions.

• Multitasking:

  Managing several duties simultaneouslysuch as calls, emails, scheduling, and support requestswithout losing effectiveness.

• Customer service:

  Providing helpful and responsive support to both internal and external stakeholders, often serving as the first point of contact.

• Technology skills:

  Proficiency with office software (Microsoft Office, Google Workspace), data entry, and the ability to quickly adapt to new tools or systems.

• Flexibility and adaptability:

  Adjusting to shifting priorities, new procedures, and unexpected demands with resilience

Other Details

• Number of vacancies-

  1

• Base Location-

  Shivaji Nagar and Baner (Pune)

• Min/ Max Experience-

  8+ years of experience in core admin, preferably with large scale organisation

• Qualification-

  Graduate and Above