3 years
3 - 5 Lacs
Posted:8 hours ago|
Platform:
Remote
Part Time
We//'re seeking a hands-on Bookkeeper / AR & Billing Specialist to own invoicing, reconciliations, and collections in QuickBooks Online. You//'ll work closely with the CEO to keep cash flow predictable, books clean, and time-sheet compliance high.
Manage day-to-day bookkeeping in QBO: journal entries, accruals, class/tag hygiene, and month-end close.
Create, send, and track customer invoices (weekly/batch); align PO limits, rates, taxes, and approvals.
Perform bank/credit-card reconciliations; investigate and clear variances promptly.
Collect and validate time sheets from consultants; reconcile hours to POs/SOWs; resolve discrepancies.
Submit invoices through client portals (Coupa, Ariba, Fieldglass, Workday, etc.); follow through to approval.
Apply receipts, issue credits/refunds, and maintain accurate A/R aging; drive follow-ups to reduce DSO.
Produce weekly reports for the CEO: cash forecast, A/R aging, WIP, DSO trends, and exception logs.
Maintain vendor/customer setup (W-9/1099), support basic sales-tax filings, and keep audit-ready records.
Document and continuously improve billing and reconciliation SOPs.
3+ years professional bookkeeping with QuickBooks (QBO preferred); QBO certification is a plus.
Solid AR & billing experience, including portal submissions and PO workflows.
Strong Excel/Google Sheets (lookups, pivots) and impeccable attention to detail.
Clear, persistent communicator for time-sheet and payment follow-ups.
Bonus: IT staffing/professional services billing background; Bill.com/Stripe/QuickBooks Payments; basic GAAP.
Invoice accuracy 98%; zero duplicates.
Time-sheet compliance 95% by Monday 12:00 MT.
Month-end close 5 business days.
DSO trending down month over month.
Remote; reliable internet and a quiet workspace.
Schedule with US MT overlap for approvals and follow-ups.
Employment type and pay DOE (W-2 or 1099).
Round 1 - Screen (20–30 min): background, tools, recent metrics (DSO, close time, volumes).
Round 2 - Skills + Practical (45–60 min): QBO walkthrough and a short take-home (draft 2 sample invoices from time sheets, reconcile a 10-item bank snippet, produce a 1-page A/R aging summary).
Round 3 - CEO (30–45 min): collaboration style, prioritization, reporting cadence, and culture fit.
Spark Infotech
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3.0 - 5.4 Lacs P.A.
3.0 - 5.4 Lacs P.A.
