Spark Infotech

Role overview We//'re seeking a hands-on Bookkeeper / AR & Billing Specialist to own invoicing, reconciliations, and collections in QuickBooks Online . You//'ll work closely with the CEO to keep cash flow predictable, books clean, and time-sheet compliance high. What you//'ll do Manage day-to-day bookkeeping in QBO : journal entries, accruals, class/tag hygiene, and month-end close. Create, send, and track customer invoices (weekly/batch); align PO limits, rates, taxes, and approvals. Perform bank/credit-card reconciliations ; investigate and clear variances promptly. Collect and validate time sheets from consultants; reconcile hours to POs/SOWs; resolve discrepancies. Submit invoices through client portals (Coupa, Ariba, Fieldglass, Workday, etc.); follow through to approval. Apply receipts, issue credits/refunds, and maintain accurate A/R aging ; drive follow-ups to reduce DSO. Produce weekly reports for the CEO: cash forecast, A/R aging, WIP, DSO trends, and exception logs. Maintain vendor/customer setup (W-9/1099), support basic sales-tax filings, and keep audit-ready records. Document and continuously improve billing and reconciliation SOPs. What you bring 3+ years professional bookkeeping with QuickBooks (QBO preferred) ; QBO certification is a plus. Solid AR & billing experience, including portal submissions and PO workflows. Strong Excel/Google Sheets (lookups, pivots) and impeccable attention to detail. Clear, persistent communicator for time-sheet and payment follow-ups. Bonus: IT staffing/professional services billing background; Bill.com/Stripe/QuickBooks Payments; basic GAAP. Success metrics Invoice accuracy 98% ; zero duplicates. Time-sheet compliance 95% by Monday 12:00 MT. Month-end close 5 business days. DSO trending down month over month. Work setup & compensation Remote ; reliable internet and a quiet workspace. Schedule with US MT overlap for approvals and follow-ups. Employment type and pay DOE (W-2 or 1099). Interview process (3 rounds) Round 1 - Screen (20–30 min): background, tools, recent metrics (DSO, close time, volumes). Round 2 - Skills + Practical (45–60 min): QBO walkthrough and a short take-home (draft 2 sample invoices from time sheets, reconcile a 10-item bank snippet, produce a 1-page A/R aging summary). Round 3 - CEO (30–45 min): collaboration style, prioritization, reporting cadence, and culture fit.