Billing Executive

Job Description

**Position: Billing Executive** **Job Duties:** 1. **Generate Invoices:** Prepare and generate accurate and timely invoices for products and services provided by Rooplaxmi Electricals. 2. **Billing System Management:** Utilize billing software and systems to input and track billing information. Ensure the integrity and accuracy of billing data. 3. **Customer Billing Inquiries:** Address customer inquiries related to billing, resolve discrepancies, and provide clarification on invoiced items. 4. **Record Keeping:** Maintain comprehensive and organized records of all billing-related activities, including invoices, receipts, and customer communications. 5. **Payment Processing:** Collaborate with the finance department to ensure timely processing of payments received. Reconcile payments with invoices. 6. **Billing Reports:** Generate regular reports detailing billing activities, outstanding payments, and other relevant metrics for management review. 7. **Billing Compliance:** Ensure compliance with relevant billing regulations, standards, and company policies. Stay updated on changes in billing procedures. 8. **Coordinate with Sales and Service Teams:** Collaborate with the sales and service departments to gather necessary information for accurate billing, including contract details and service agreements. 9. **Customer Account Management:** Maintain accurate and up-to-date customer account information. Update customer records with changes in billing details. 10. **Collections:** Monitor and follow up on overdue payments. Collaborate with the collections team to implement strategies for payment recovery. 11. **Data Entry:** - **Purchase Entries:** Input and manage purchase-related data into the system accurately. - **Estimates:** Create estimates based on customer requirements and input the data into the system. - **Follow-up and Negotiation:** Work with the sales team to follow up on estimates, negotiate with customers, and update relevant information in the system. 12. **Ad Hoc Tasks:** Assist in other financial and administrative tasks as required by the organization. **Qualifications:** - Proven experience as a Billing Executive or similar role. - Knowledge of billing software and systems. - Strong attention to detail and accuracy. - Excellent communication and interpersonal skills. - Ability to work independently and collaboratively within a team. - Proficient in Microsoft Office Suite, particularly Excel. - Bachelor's degree in finance, accounting, or a related field is preferred.