Billing Executive

Ensure less than 5% attrition rate in manpower 1) Ensure timely salary & other reimbursement payment on time Submission of Manpower headcount report - Monthly 1) Verify all the manpower and their details 2) Prepare the data of current manpower, left employees and new hires 3) Prepare the report and share with stakeholders for further usage Availability of 100% toolkit materials+kitbag with fitters 1) Discuss with KAM & RC for requirement time to time 2) Recommend KAM if any addition requirement of tools arises 3) Ensure fitters have the material available in their kitbags 4) Ensure to submit required information to KAM for any approvals 5) Time to time report submission to respective stakeholders Sharing of month attendance with client 1) Prepare attendance sheet share with RC/KAM to further share with Cheil 2) Coordinate and monitor the same for ZM 3) Coordinate with Cheil for any disconnect Sharing of approved attendance with HR 1) Shares approved attendance with agency HR and follow-up for payment disbursement to employees Generation/submission of Salary Invoice 1) Prepare head wise amount in invoices along with supporting as per check list 2) Coordinate internally for invoice related documents (with HR for attendance, with finance for payment proof, ZM for approval etc.). post collection of documents match with invoice and other documents as per Cheil's requirement 3) Prepare salary sheet and other formats as per check list and ensure these are inline with invoices 4) Maintain CTC master and share monthly 5) Invoice submission in VMS with supporting documents 6) Query resolution if any 7) Coordinate with BAM/finance team for salary disbursement on time Submission of Claims of employees by 4th of the month 1) Verify all the claims are genuine and within company policy 2) Ensure all claims are backed with proper approvals 3) Post checking of claims, submit to HR / Finance for payment 4) Follow-up for payment proofs 5) Discuss with stakeholders if any disconnect Submission of claims invoice 1) Prepare Invoices along with supporting as per check list 2) Prepare travel / claim detail sheet, payable sheet, and other format 3) Collect payment proof from finance and match with invoice 4) Submit invoice in VMS along with supporting documents 5) Query resolution if any Collection of Claims from fitters 1) Coordination with field team for all claims ( travel / transportation etc.) and related supporting documents 2) Collect and check travel / transportation / courier supporting. Coordinate with team in case any disconnect 3) Collection of Claims from fitters 4) Ensure all claims are duly approved 5) Update Fitters & RCs for pending claims and paid claims 6) Ensure all Travel claims of fitters are received on time 7) Ensure proper verification of travel claims Compilation of Hard copies to excel for invoicing summary 1) Maintain excel ( detail sheet related to invoices ) and share whenever required Submission of Element Invoicing to Cheil 1) Checking / segregation (element / ladder) of ticket dump in SRMS for PO wise/state Wise (and capping of 50 K going forward) 2) Generate PI in SRMS. PO wise / state wise and process fortnightly 3) Prepare signed PDF PI as per system data and upload in SRMS against each generated PI 4) Follow-up with ZM for approval, and commercial for Sub PO 5) Post Sub PO receiving, check Sub PO and prepare invoices against Sub POs 6) Download approved ticket / Item summery from SRMS against each PI for invoice supporting 7) Submit Invoices along with supporting document in VMS 8) Query resolution if any 9) Coordinate BAM and ensure PIs are raised on time 10) Follow up for issuance of Sub PO 11) Ensure timely closer of all Invoices Submission of Element Invoicing to Cheil (Submission of Other cost / one time activity Invoicing to Cheil) 1) Prepare working sheet of payable as per approved rate card 2) Prepare Invoices along with supporting as per check list, coordination internally for invoice related documents (with finance for payment proof, ZM for approval etc.). 3) Prepare any other format if required (i.e. detail sheet for PPE) 4) Submit in VMS as per process 5) Query resolution if any Self learning course 1) Not applicable from March 2020 Filing of vendor bills in the system (Cab+courier+Non-production) 1) Submit the same to finance for payment process if direct uses of service / material etc. Verification of all bills submitted 2) Verification of all invoices before submission to ensure processing of correct claims in correct manner Advance filing for all production orders 1) Tracking of production element requirement 2) Coordinate with RCs on daily basis for production element requirement 3) Track the logistic partner for timely delivery Tracking Vendor PO and payments 1) Check all PO in VMS, accept in VMS, and follow-up for PO status update to enable the PO for invoice submission 2) Tracking of invoice progress/status 3) PO due date tracking and extension follow-up in case needed 4) PO v/s invoice, reconciliation and saving declaration in VMS 5) Follow-up for payment against submitted invoices. Match with received payment as per invoices. Payment reconciliation, ledger matching/reconciliation etc. if required 6) Raise alarm to ZM and respective stake holders in case of consumption if more than 70-80% Any other Role or Responsibility may be given time to time 1) Manual tracking of Service consumption 2) Projection / Estimates preparation division & state wise (as and when required) 3) Monthly consumption report 4) Service invoice report as per cost head wise breakup 5) Tracking of cost (many one time activity, fitter drives etc.) to ensure work as per budget availability / approval 6) Advance, BG related activity 7) Manpower costing according to budget / approval 8) Coordination with Cheil finance and agency finance in case any TAX related issue 9) Other detail / Data as and when required