Billing Executive

Job Description

Key Responsibilities: Billing Operations Generate, validate, and dispatch customer invoices in a timely manner. Verify sales orders, delivery notes, and purchase orders before billing. Maintain and update billing records and ensure consistency across systems. Ensure accurate billing for regular, project-based, and ad-hoc transactions. Monitor credit limits, payment terms, and billing frequency for each customer. Accounting & Reconciliation Post billing entries and journal vouchers in accounting software. Reconcile accounts receivable balances with customer ledgers. Track payments and follow up with clients or internal teams on pending dues. Collaborate with finance to ensure accurate month-end closing reports. Taxation & Compliance Ensure all bills are GST compliant and reflect correct tax structure. Generate GST reports and assist in filing GST returns. Support internal and statutory audits with all necessary documentation. Coordination & Communication Coordinate with sales, logistics, and dispatch teams to ensure proper billing flow. Respond to customer queries and resolve billing discrepancies. Maintain a high level of accuracy, confidentiality, and customer satisfaction. Required Skills & Competencies: Deep knowledge of billing workflows and accounting fundamentals. Strong understanding of GST, TDS, and other statutory tax frameworks. Proficient in Tally, SAP, QuickBooks, or other ERP software. Advanced MS Excel skills (VLOOKUP, Pivot Tables, etc.). Excellent analytical, problem-solving, and communication skills. Ability to handle large volumes of data and meet tight deadlines. Qualifications & Experience: Bachelor’s degree in Commerce, Accounting, or Finance (B.Com, M.Com, or equivalent). 2–5 years of experience in billing and accounting roles. Prior experience in manufacturing, distribution, or service industry is a plus. Preferred Attributes: High attention to detail and integrity. Strong organizational skills with the ability to multitask. Self-driven with a proactive approach to error detection and correction. Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Morning shift Work Location: In person