Billing and Admin Manager

Prairie Logistics has a trucking client in North America with over 550 trucks and over 1200 trailers in the fleet. Prairie overseas multiple departments from India with 2 branches here. Currently looking for a senior leadership role responsible for overseeing the overall Accounts receivables of the organization. Here is a general outline of the key responsibilities typically associated with the role:

• The candidate must have knowledge and hands-on experience with Canadian or US logistics billing processes.
• Familiarity with transportation management systems (TMS) and industry-standard invoicing platforms
• Manage the end-to-end billing process to ensure accuracy, timeliness, and compliance with company policies and client contracts.
• Supervise billing staff and coordinate workload distribution.
• Review and approve invoices before distribution.
• Ensure all billable items are captured and billed accurately.
• Resolve discrepancies or errors in billing documents.
• Ensure proper revenue recognition in accordance with accounting standards.
• Generate regular billing and revenue reports for management.
• Serve as the point of contact for clients regarding billing questions, disputes, and clarifications.
• Coordinate with clients to ensure timely payments and resolve outstanding balances.
• Ensure compliance with legal, regulatory, and contractual billing requirements.
• Maintain organized records of billing activities and documentation for audit purposes.
• Identify inefficiencies in the billing process and implement improvements.
• Work with IT or finance systems teams to enhance billing tools and automation.
• Hire, train, and mentor billing staff.
• Conduct regular performance reviews and provide ongoing development opportunities.
• Work closely with finance, sales, operations, and legal teams to align billing practices with business goals.
• Support budgeting and forecasting efforts through accurate revenue tracking.
• Monitor accounts receivable aging reports.
• Support collections efforts by providing necessary billing documentation and analysis.
• Prepare billing-related documentation and reconciliations for year-end closing.
• Assist auditors with any billing-related queries or reports

Job Type: Full-time

Pay: ₹50,000.00 - ₹80,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Ability to commute/relocate:

• Mohali, Punjab: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 5 years (Required)

Language:

• English (Required)

Shift availability:

• Night Shift (Required)
• Overnight Shift (Required)

Work Location: In person