Backend Executive - Documentation & Tender Support

About Us

Shikshak Solutions is committed to empowering education through innovative solutions and services. We work closely with government and private institutions to implement impactful educational and technical programs across India. As part of our growth, we are looking for a capable and responsible Backend Executive to support our documentation and tender operations.

Job Summary

We are seeking a meticulous and organized Backend Executive to handle document preparation, tender documentation, and backend operational support. The role requires someone with strong attention to detail, good command over documentation standards, and the ability to meet deadlines under pressure.

Key Responsibilities

• Prepare, compile, and review documentation for tender submissions (government and private).
• Create quotations for schools, government departments, and private clients based on project requirements.
• Prepare Utilization Certificates (UCs) and supporting documentation for school and education-related projects.
• Maintain records of all documents related to bids, tenders, proposals, contracts, and approvals.
• Coordinate with internal departments for collecting supporting documents like certificates, project experience, financials, and declarations.
• Format documents in prescribed templates (PDF, Word, Excel), ensuring accuracy and professional presentation.
• Monitor tender portals (e.g., GEM, CPPP, eProcurement sites) and assist in identifying relevant opportunities.
• Maintain logs of submission timelines, document versions, clarifications, and updates.
• Ensure that all documentation is compliant with tender specifications and legal requirements.
• Organize physical and digital files systematically for easy retrieval and audit readiness.
• Provide administrative support in backend coordination, email drafting, and communication follow-ups.

Required Skills

• Proficiency in MS Office (Word, Excel, PowerPoint) and PDF tools.
• Good understanding of tendering procedures (especially on GeM, eProcurement portals).
• Strong written communication and formatting skills.
• Attention to detail and the ability to manage multiple tasks under tight deadlines.
• Ability to work collaboratively in a team and independently when required.
• Familiarity with government documentation norms and compliance is an added advantage.

How to Apply

shikshaksolutions@gmail.com