Back Office Assistant

About the Role:

We are seeking a detail-oriented and proactive Back Office Assistant to support our event management operations. The ideal candidate will handle administrative and coordination tasks, ensuring smooth back-end functioning for successful event execution.

Key Responsibilities:

• Maintain and organize company records, files, and databases.
• Handle email correspondence, phone calls, and official documentation.
• Prepare quotations, contracts, invoices, and other event-related paperwork.
• Assist in vendor management – collecting quotations, follow-ups, and documentation.
• Coordinate with clients, suppliers, and internal teams for smooth communication.
• Support in scheduling meetings, preparing reports, and maintaining calendars.
• Manage inventory records of event materials and office supplies.
• Provide administrative support during pre-event planning and post-event follow-ups.
• Handle basic financial data entry, billing, and expense tracking.
• Ensure compliance with company policies and confidentiality of data.

Requirements:

• Bachelor’s degree in Business Administration, Commerce, or related field (preferred).
• Proven experience as a Back Office Assistant, Office Administrator, or in a similar role.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving attitude.
• Ability to work under pressure and meet deadlines, especially during event seasons.

Preferred Skills:

• Knowledge of event management processes.
• Basic understanding of accounting & billing.
• Experience with CRM or event management software.

What We Offer:

• Opportunity to work with a creative and dynamic event management team.
• Exposure to diverse events (corporate, weddings, festivals, concerts, film festivals).
• Growth and learning in a fast-paced industry.
• Friendly work environment with career development opportunities.

Job Types: Full-time, Permanent

Pay: From ₹15,000.00 per month

Work Location: In person