Associate - Legal, Compliance and Governance

We are seeking a motivated and detail-orientedprofessional with a strong foundation in legal, compliance, financialgovernance. The ideal candidate will support day-to-day compliancerelated operations, regulatory audits, track and update internal databases withapplicable MCA regulatory changes, donor related compliance such as GST, FCRAand Income Tax and vendor MIS, document management and dashboard preparationwith a focus on contributing to compliance, financial reportingfunctions. This role demands a proactive approach to maintaining and enhancingorganisational compliance and governance standards.

Principal Accountabilities / KeyDeliverable:

Compliance Management

• Assist in conducting compliance audits and reviews to assess compliance with internal policies and external regulations
• Assist in review/development and implementation of policies and procedures to uphold organisational compliance standards across all financial activities
• Collaborate with program teams to identify and resolve compliance issues, support in resolving donor question related to Indian laws, recommending and implementing corrective actions.
• Maintain and regularly update organisation wide compliance dashboards.
• Assist in preparation of various dashboards and their regular updation
• Take a lead role in maintaining Organisational Risk Register

Statutory and Secretarial Compliance:

• Ensure compliance with applicable laws, including but not limited to Income Tax, FCRA, MCA, CSR and GST regulations.
• Maintain accurate and timely filings with regulatory authorities (eg: TDS, Profession tax, Income Tax, FCRA, MCA, CSR including Secretarial filings , annual reports, and registrations etc.)
• Assist in reviewing of legal documents including but not limited to contracts and agreements, ensuring compliance with relevant laws while safeguarding organisational interests.
• Track and manage a record of all active licenses/registration certificates and take proactive actions for its renewal and assist in new/fresh application of the any registration.
• Assist in finalizing minutes of meetings and follow up on action items arising from board and committee decisions
• Track due dates for secretarial and compliance-related filings and maintain a compliance calendar

Financial Reporting and Record Keeping:

• Support in reviewing the Invoice along with the supporting to ensure compliance with procurement policies.
• Monitor adherences to financial and documentation standards.

Vendor Donor Management:

• Assist the team as one of the primary points of contact for donors and vendors regarding financial matters
• Establish and maintain strong relationships with different teams to manage donors and vendors MIS, ensuring timely communication and resolution of inquiries
• Monitoring of donor agreements and vendor contracts to facilitate proper funds disbursements and payments as per signed agreement
• Lead the grants disbursement lifecycle, including due diligence, KYD reviews, disbursement, monitoring and reporting.
• Ensure full compliance with CSR law, and donor specific guidelines and its requirements.

Cross-Functional Collaboration:

• Work with cross functional teams to ensure financial and compliance integrity in projects and initiatives
• Provide financial and compliance guidance to cross functional teams.
• Participate in meetings and discussions related to financial planning, compliance management and program implementation.
• A proactive mindset and ability to work independently and in cross-functional teams.
• Process Efficiency:
• Identify and implement improvement in internal compliance and finance processes
• Work closely with team to develop tools to improve operational efficiency.
• Others:
• Keep abreast of the latest development in the regulations as well as NGO sector specific rules and regulations.
• Foster a positive, ethical and collaborative work environment

Process Efficiency:

• Identify and implement improvement in internal complianceand finance processes
• Work closely with team to develop tools to improveoperational efficiency

Others:

• Keep abreast of the latest development in the regulationsas well as NGO sector specific rules and regulations.
• Foster a positive, ethical and collaborative workenvironment

Key Skills Competencies :

• Degree in Law, or qualification as Company Secretary, or Inter-CA
• With 3-5 years of experience in regulatory and secretarial compliance management.
• Prior experience with Section 8 Company (non-profit organisation) is advantageous.

Required skills and abilities:

• Strong understanding of statutory and secretarial compliance relevant to NGOs
• Advanced proficiency in MS excel.
• Strong analytical skills in reviewing financial data and information
• Excellent communication and inter-personal skills;
• Outstanding organizational, time management and multi-tasking capabilities;
• Ability to take initiative, solve problem, and work independently
• Capable of workingefficiently in international and multi-cultural team, under pressure and withtight deadlines