Associate Engineer - DataDoc Mgmt

What’s the role

The Document Controller plays a key role in managing and ensuring the integrity of technical documentation within a project. This includes overseeing document control procedures, managing engineering data and drawings through an Electronic Document Management System (EDMS), and conducting quality checks. The role supports compliance by ensuring that both Site Critical Documents (SCD) and Non-SCDs are properly captured and auditable, with inputs coming from Projects, Reliability and Integrity, and Maintenance Execution workstreams. Additionally, you will ensure documentation adheres to standards, supports system efficiency through KPI tracking, and contributes to digital transformation efforts, particularly in integrating Digital Twin solutions. Responsibilities also include managing critical asset information such as diagrams, plans, and databases essential for site operations.

What you’ll be doing

• Actively contribute as a team member within Asset-TAS, working closely with: Facility Engineers, EMS Program Manager, Engineering Team, Project Managers and Project Support Team
• Collaborate to ensure efficient and effective documentation management through coordinated control strategies and processes.
• Support document control activities to ensure delivery of compliant and high-quality documentation.
• Review each drawing or document against Asset’s Document Management standards, returning those that don’t meet baseline quality requirements and sending necessary notifications.
• Ensure proper closure of document turnovers as per instructions.
• Maintain adherence to USP SDX naming conventions to ensure documents are easily identifiable and retrievable.
• Oversee the operation and maintenance of the document management system.
• Provide training and refreshers to system end-users to ensure proper utilization.
• Apply expertise to resolve documentation-related issues and improve system functionality.
• Serve as the point of contact for system interconnectivity concerns and enhancements.
• Advise stakeholders—including Business, IT, Technical Data Management, Digital Centre of Excellence, and Finance & Data Operations—on implementing document control procedures and operationalizing systems and processes.
• Offer first-level support and guidance on compliance with Data/Document Management requirements.
• Navigate various systems and data repositories (e.g., AIM-EDMS, SharePoint, Pipe CW, physical records, datebook data) to identify discrepancies between current SDx and legacy systems. Work to reconcile and align data within EDMS according to established standards.
• Ensure seamless interface between EDMS and CMMS; coordinate with the CMMS team to resolve any integration issues.
• Manage EDMS system access, conduct user training sessions, and address system-related concerns.
• Initiate system and process improvements (e.g., transition to D-ops model).
• Maintain documentation control request trackers and forms.
• Collaborate with Super Users and technical teams to enhance SDX functionality and resolve interconnectivity issues.

What you bring

• Minimum of 2-4 years industry experience as Data and Document Controller with knowledge of data control processes and systems on Major Capital Projects/Assets, and of EPC interface management.
• Proven experience in writing and manipulating databases (like SQL, Oracle).
• Knowledge of cross-discipline engineering data (requirements and use) including: business data model of engineering, spare parts processes, Maintenance Management System build processes.
• Knowledge of SharePoint and document management systems.
• Skill of document management system and Hands on Expertise on system such as SDX, ASSAI, Bentley, Sharepoint, etc.
• Experience of working with Engineering Data Warehouse (EDW) systems (or similar) e.g. Bentley, AVEVA, SPF.
• Experience working with document management systems (EDMS). Experience in Hexagon SDX preferred.
• Preferably knowledge of E2E Engineering IM Scope of Work and Information Specification in a major contract, CFIHOS/DEP, Engineering Information Specification (EIS) and the related document
• Ability to perform automation to reduce manual works.
• A good understanding of the Upstream/Downstream/Integrated Gas/Renewables business and how it works.
• Knowledge and hands on experience on Data ETL processes. Knowledge in analytics tool (PowerBI, Altryx, Python etc.) is an added advantage.
• Working in a highly virtualized environment in a geographically diverse and multicultural team.
• Good written and oral communications.

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and
• international teams.
• Gain access to a wide range of training and development programmes.