Assistant to Chief Executive Officer

About the Role:

We are looking for a Personal Assistant to provide high-quality administrative and operational support to the CEO and CFO. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. The right candidate will be dependable, proactive, and maintain complete confidentiality in all matters.

Key Responsibilities:

• Manage and maintain the daily schedules, calendars, and appointments of the CEO and CFO.
• Coordinate meetings, prepare agendas, and take minutes as required.
• Handle correspondence, emails, and communication on behalf of senior management.
• Prepare presentations, reports, and documentation with accuracy.
• Plan and manage travel itineraries, hotel bookings, and logistics.
• Track key tasks, follow-ups, and ensure timely completion of deliverables.
• Liaise with internal departments and external stakeholders professionally.
• Support in organizing leadership meetings, reviews, and company events.
• Handle sensitive and confidential information with discretion.

Qualifications & Experience:

• Graduate in any discipline (Business Administration preferred).
• 5–10 years of relevant experience as a Personal Assistant
• Experience in Pharmaceutical, Healthcare, or Manufacturing setup is an added advantage.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong planning, coordination, and multitasking abilities.

Key Attributes:

• Highly organized and reliable.
• Professional, polite, and composed under pressure.
• Ability to work independently and manage time effectively.
• Strong sense of confidentiality and responsibility.
• Positive attitude with a problem-solving approach.