Assistant- Purchase (Fragrance Industry)

Job Description: Assistant- Purchase

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Office-Timings

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Role Overview

We are looking for a resourceful and detail-driven Purchase Assistant to support day-to-day procurement operations. The role requires excellent English communication and email drafting skills, strong command over Microsoft Office applications, and an unwavering focus on quality and efficiency in vendor coordination.

🛠️ Key Responsibilities

• Assist in procurement of materials such as primary and secondary packaging and other supplies.
• Conduct thorough background checks of potential vendors to ensure reliability and compliance.
• Coordinate with vendors during onboarding and throughout procurement cycles.
• Request and manage samples from new vendors during onboarding or new material trials
• Ensure all procured materials meet top-notch quality standards before finalizing purchases.
• Negotiate pricing, quality terms, and lead times with vendors to reduce delays and costs.
• Maintain clear, professional email communication with vendors and internal stakeholders.
• Track purchase orders and ensure timely delivery.
• Organize and maintain documentation of procurement records, vendor evaluations, and sample reports.

🧠 Desired Skills and Qualifications

• Excellent command of English with strong email writing skills.
• Proficiency in MS Office Suite including Excel, Word, and Outlook.
• Strong negotiation and vendor handling abilities.
• Attention to detail in quality assessment and documentation.
• Ability to coordinate across teams and manage timelines effectively.
• Bachelor’s degree in Commerce, Business Administration, or related field preferred.