Assistant Manager - Tender Operations

Work Schedule

Environmental Conditions

Unique Opportunity to Make a Difference

Responsibilities

• Take ownership and drive the entire process.
• Support the commercial organization in tender submissions and achieve tender revenue targets from both online and offline enquiries
• Prepare detailed, costed, and persuasive tender proposals to secure business contracts/projects.
• Coordinate tender requirements and contract pricing in collaboration with the commercial team
• Champion and cultivate strong working connections with individuals and groups both within and outside the organization.
• Vet incoming tenders and keep track of tender due dates, project start and end dates, submission instructions/requirements, and modes of submission.
• Serve as the main point of contact regarding tender inquiries and contract-related concerns. Responsible for coordinating and keeping records of tender documents.
• Promptly raise potential risks and issues & work towards resolution.
• Track, download, and upload documentation and work within customer-specific portals
• Build a GEM business plan for growing market share, analyze GEM data, present & act on key business drivers.
• Ensure tracking of opportunities and live tenders.
• Facilitate the completion of all tender documentation in a timely manner by proactively securing common documents required for submission.
• Coordinate activities between all functions throughout the duration of the tender process
• Establish a standard process and maintain a database/library of Tender/RFP responses to questions focused on the company's capabilities, continually improving the content
• Coordinate the Tender Implementation plan for awarded tenders to secure orders and drive customer satisfaction.
• Bring forward ideas and solutions for continuous improvement and lead process improvement projects.
• Establish collaborative relationships with important individuals and offer immediate assistance to support the business.
• Generate reports, data sets, and mechanisms to offer insights into business data as requested by different teams.
• Document business requirements and process flows
• Coordinate with SFDC/CRM team to ensure accurate reflection of tender business
  

Candidate Requirement

• Science/Engineering Graduate with proven experience in similar field.
  

Skills

• Tender preparation and tender management
• Knowledge of GeM (Government E marketplace) process
• Process definition and process improvement
• Proficiency in MS Office, Excel, and PowerPoint
• Experience with SAP/SFDC/other CRM tools will be an added advantage
• Good communication and presentation skills