Assistant Manager - Administration

Job Description

Department- Procurement & Administration Location "“ Bangalore Are you an experienced professional in office administration? Do you excel in managing diverse administrative functions and ensuring smooth operations? We are seeking an Assistant / Associate Manager Admin to join our team in Bangalore. If you are ready to take on a dynamic role and make a significant impact, apply today for a life-changing career. The position As an Assistant / Associate Manager Admin at Novo Nordisk, you will: Ensure approval and renewal of annual maintenance contracts and service agreements for Integrated Facility Management services and regional office lease agreements. Procure and maintain office equipment, including HVAC, LMS & BMS, security systems, fire extinguishers, office furniture, and more. Oversee and maintain office interiors and ensure the smooth functioning of the office. Supervise services related to cafeteria maintenance, food services, and employee metro feeder services. Ensure availability of office supplies and arrange for celebrations and departmental events. Handle administrative processes for employee resignation and participate in administrative meetings. Train and assist newcomers, manage security systems, and handle complex support assignments independently. Make recommendations for new procedures and optimize current processes. Ability in handling corporate events on larger scale. Experience in handling strategic planning and cross functional team coordination. Ability to communicate effectively with internal and external stakeholders. Manage budgeting & cost optimization of approved allocated cost. Manage employees request of car lease, drive end to end process. Qualifications To be successful in this role, you should have the following qualifications: A masters degree in administration (MBA) with full time graduation in B. Science, B. E./B.Tech or any other field. 10+ years of experience in handling office administration, facility management. Experience in vendor management and budget management. Strong organisational and coordination skills with excellent stakeholder management. Experience in managing purchase and procurement activities. Ability to handle confidential information and make independent decisions. Experience in lease management and contract management. About the department You will be part of the Procurement and Administration department in Bangalore. Our team coordinates, integrates, and administers a range of diverse administrative functions. We are responsible for delivering secretarial, administrative, and related support services to the organization, managing reception, greeting guests, issuing security passes, and more. We ensure the safety and security of the organizations employees, clients, visitors, and property. Our department is dynamic and collaborative, and we strive for optimal cross-functional administrative team collaboration, knowledge sharing, and best practices.