Assistant Company Secretary

Assistant CS will support the Company Secretary in ensuring the company complies with statutory and regulatory requirements, maintains proper corporate governance standards, and facilitates effective communication with stakeholders, including the board of directors and regulatory authorities

Responsibilities

Key Responsibilities:

1. Statutory Compliance Governance

• Assist in ensuring compliance with Companies Act, SEBI regulations (if listed), and other applicable laws.
• Prepare and file statutory returns and forms with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), and other authorities.
• Maintain statutory registers and records (e.g., minutes books, register of members, directors, etc.).
• Monitor corporate governance practices and support implementation of best governance practices.

2.Board & Committee Meetings

• Assist in preparing agendas, notices, and board papers for Board and Committee meetings.
• Draft and finalize minutes of Board, Audit Committee, and other statutory meetings.
• Coordinate with directors and senior management for meeting arrangements and resolutions.

3. Corporate Filings and Documentation

• Draft resolutions, consents, and other corporate documents.
• File annual returns, balance sheets, and other documents with ROC/MCA.
• Ensure proper documentation for share allotments, transfers, and other secretarial actions.

4. Liaison & Communication

• Liaise with external regulators and advisors such as ROC, SEBI, stock exchanges, legal advisors, and auditors.
• Assist in handling shareholder grievances and correspondence.

5. Support in Legal & Compliance Matters

• Coordinate with an internal legal team or consultants on compliance and litigation matters.
• Support contract review and management as needed.
• Ensure compliance under labor laws and environmental laws specific to the textile industry, in coordination with HR and operations teams.

Qualifications

• Qualified CS or Semi Qualified CS
• 2 to 5 years of experience
• Textile company experience perferred.
• Strong understanding of corporate laws and secretarial functions.
• Proficiency in MS Office and compliance software (e.g., MCA portal, e-forms).
• Experience in interacting with internal / external customers to understand the requirement.
• Excellent written and verbal communication skills.
• High attention to detail and organizational ability.
• Ability to handle confidential information with integrity.