AP & AR Specialist

Description

Accounts Receivable (AR) Duties

• Manage and monitor customer accounts, ensuring timely collection of payments.
• Process and apply customer payments in accordance with company policies.
• Reconcile AR ledger to ensure accurate reporting and address discrepancies.
• Work closely with the sales team to resolve any customer billing inquiries or issues.
• Prepare and send out customer invoices, ensuring they are accurate and timely.
• Analyze aging reports and take proactive action on overdue accounts.
• Assist in preparing weekly/monthly AR reports for management review.
• Ensure compliance with internal policies and procedures regarding credit and collections.
  

Accounts Payable (AP) Duties

• Process vendor invoices and ensure timely and accurate payment processing.
• Verify and match invoices with purchase orders and receipts.
• Handle vendor inquiries, resolving issues related to payment or invoicing discrepancies.
• Reconcile AP ledger and resolve any discrepancies.
• Prepare and process weekly/monthly payment runs, ensuring compliance with payment terms.
• Assist with month-end and year-end AP reporting and close activities.
• Maintain accurate and up-to-date vendor records.
• Ensure timely filing of all AP documentation for audit purposes.
  

General Duties

• Support the finance team with any ad-hoc accounting tasks or special projects.
• Assist in the preparation of financial statements and reports as needed.
• Ensure compliance with relevant accounting regulations and company policies.
• Continuously seek ways to improve processes for efficiency and accuracy in both AR and AP functions.
  

Requirements

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
• Should Speak, Write & Read German Language (Above B2 Level).
• 3-5 years of experience in accounts receivable and accounts payable.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software (preferably NetSuite and Invoiced.) and Microsoft Excel.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Strong communication skills, both written and verbal, with the ability to interact effectively with vendors, customers, and internal stakeholders.
• Ability to work independently and manage time effectively in a fast-paced environment.
• Knowledge of regulatory requirements and best practices related to AR and AP.