Analyst - Payroll Accounting

Manage headcount and staff cost related budgeting and forecasting process along with various review on P&L trend, overall, location and department level actual vs budget cost trend. Stakeholder coordination and management on various department related input/feedback. Working on initiatives related to process improvement, automation, efficiency improvement and system change

Knowledge, Skills and abilities

• Education: Master’s Degree in Finance OR relevant Certification
• Experience: 5- 6+ years of experience in FP&A or Records to Report proce
• Experience working with Oracle ERP would be an advantage
• Proven experience in budgeting, forecasting, and financial analysis, preferably with a focus on headcount and staff cost reporting and analysis
• Analyse historical data and current trends to make informed projections for future staffing needs and associated costs
• Experience working with large data sets and expert in excel and macros and dashboard reporting
• Strong analytical skills with the ability to interpret data, identify trends, and draw meaningful conclusions
• Experience in process improvements, automation projects and system migration
• Experience in stakeholder management and cross-functional collaboration.
• Detail-oriented and highly organized, with the ability to manage multiple tasks and deadlines effectively
• Excellent communication skills, both verbal and written, with the ability to present complex information clearly and concisely.
• Stakeholders coordination and relation maintaining across various global department and region

Key Responsibilities:          

Headcount Planning & Analysis

• Lead the annual budgeting, monthly/quarterly forecasting/planning, and variance analysis processes.
• Provide detailed headcount insights and analysis to support business decisions.
• Partner with department head / operational teams and HR partners to understand business drivers and improve forecast accuracy.
• Drive continuous improvement in headcount planning processes and tools

Reporting

• Deliver timely and accurate financial reports, dashboards, and KPIs to senior leadership.
• Analyze variances between actuals, forecasts, and budgets; provide actionable recommendations.
• Support monthly and quarterly business reviews with detailed financial commentary.
• Ensure alignment of headcount reporting with global standards and compliance requirements.

Process Excellence

• Lead transformation initiatives to enhance FP&A capabilities, including automation and analytics.
• Standardize and streamline reporting processes across business and functions.
• Implement best practices in forecasting and budgeting process for Headcount analysis process

• Monthly headcount reporting across various division
• Weekly employee movement reporting to CEO and HR head for India location
• Monthly Headcount and staff cost Planning and Forecasting
• Actual vs Budget staff cost and headcount analysis and commentaries
• Reconciliations of payroll data, e.g. against bank payment and accrual accounts.
• Have a complete control on the balance sheet of the entities.  To liaise with HR, local accountants etc to understand the balances where ever required.
• Working closely for audit deliverables with the Internal controls team and group audits.
• Working knowledge of Oracle ERP (preferable).
• Analyse payroll accounting data to identify errors, inconsistencies and over or under accruing against actual costs.
• Close partnership with local HR BP’s for various headcount related movement and understanding
• Monthly staff cost trend analysis and reporting
• Leading process improvement projects/initiatives

Key Relationships               

• Colleagues in Group Cost Management (AP and AR)
• Local HR teams in the relevant payroll ledger countries
• Local HR BP’s for employee related inputs/changes
• Department owners, CEO and CFO

Reporting Structure          

• Directly to the Payroll Accounting Manager in TGS Mumbai