Admin/Office Assistant

As an Administration and Facility Management professional based in Mumbai, your main responsibilities will include: - Vendor Management with good negotiation skills - Maintaining proper documentation for administrative activities - Logistics coordination - Overseeing operation and maintenance of infrastructure such as office premises, electrical systems, plumbing, etc. - Ensuring workplace safety and fire safety - Supervising cleaning, pest control, and hygiene standards across office facilities - Coordinating preventive and breakdown maintenance with facility vendors - Monitoring energy consumption and implementing cost-saving initiatives like LED lighting - Overseeing AMC contracts and ensuring service levels are met - Taking care of indoor Plants - Managing company-owned cars - Scheduling and supervising regular maintenance, servicing, and repairs of all vehicles - Ensuring compliance with RTO regulations, insurance renewals, PUC certificates, and other statutory requirements - Managing driver schedules, discipline, training, and performance - Planning routes, allocating vehicles for staff/guest movements, and monitoring fuel consumption - Maintaining vehicle usage records, logbooks, and expense reports - Ensuring timely replacement/upgrade of vehicles as per usage and lifecycle - Liaising with internal departments for admin, facility, and transport requirements - Managing contracts with facility management companies, security agencies, transport vendors, and housekeeping providers Your Skills & Competencies should include: - Strong organizational and multitasking skills - Knowledge of facility and vehicle management systems and statutory compliances - Problem-solving abilities - Computer literacy - Proficiency in English - Adaptability to changing environments due to AI This is a full-time position that requires you to work in person at the designated location in Mumbai.,