325 Administrative Skills Jobs - Page 10

Welcome visitors and clients with a positive attitude. Handling office correspondence, assisting with the routing of calls and answering the phones professionally. Skills in Microsoft products such as Excel, Word, and Outlook. communication skills.

The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile scheduling meetings, coordinating travel, handling correspondence, and managing information flow Excel Knowledge Exp In HR And Operations Preferred Only Female Preferred

Must have a general understanding of his responsibilities, must help the other employees remain motivated and reach their true potential. Must be independent, we will provide details and guidance, but the individual must be sharp enough to be able to carry out certain tasks.

Responsibilities: * Manage administrative operations with efficiency * Ensure compliance with company policies & procedures * Oversee administrative tasks & processes * Collaborate on strategic planning initiatives Provident fund Annual bonus Office cab/shuttle

Responsibilities: * Oversee administrative operations of our BnB and Wellness Center * Ensure compliance with policies & procedures * Manage staff performance & development * Prepare reports using Excel & Word Performance bonus

Key Responsibilities: Enquiry Management: Ensure every customer and supplier enquiry is promptly attended to and that responses (quotations, COAs, technical sheets, offers) are sent on time without fail. Document Review & Quality Control: Review all documents prepared by the Business Development and Sourcing Executives (technical documents, offers, emails) before sending to customers/vendors check for accuracy, completeness, and formatting. Internal Coordination: Coordinate closely with the BD Executive and Sourcing Executive to ensure all customer requirements are understood, prioritized, and responded to in a professional and timely manner. Error-Free Communication: Proofread and vet all outgoing emails and documents to customers and vendors to ensure there are no mistakes, missing information, or incorrect attachments. Export-Import Compliance: Ensure adherence to export-import regulations (DGFT, Customs, INCOTERMS) and country-specific trade compliance with the help of the Export Executive Team Supervision: Guide the sourcing and BD executives to ensure discipline in handling enquiries, maintaining document accuracy, and timely communications. Follow-up Management: Maintain tracking systems (Excel or CRM) for enquiries, quotations, and pending customer/vendor responses; escalate delays as needed. Reporting: Prepare daily or weekly status reports for the Director covering key pending items, important customer/vendor updates, and any escalations. Compliance and Best Practices: Ensure that all documentation practices are aligned with internal SOPs and international customer expectations. Preferred candidate profile: A good Master's degree in Commerce, Science, or Pharma (MBA/PG in International Business is a plus, and Additional Computer qualifications are given preference). Experience in Enquiry Management, Business Coordination, Customer Documentation Control and Customer management skills, in merchant export /trading, or manufacturing companies engaged in PHARMA APIs or Excipients business. Excellent typing speed and Email management skills Strong proofreading and communication skills. Attention to detail, with a zero-error approach to document management. Familiarity with handling pharma Excipient/API documents like COAs, technical datasheets, and commercial offers. Proficiency in MS Office (Excel, Word, Outlook); experience with CRM tools is a plus. Highly organized, proactive, and able to work independently.

Greet walk-in visitors, students, and parents with a helpful attitude. Maintain student records and walk-in registers. Assist with daily admin tasks, including managing and stocking brochures. Basic computer knowledge (MS Office, emails, data entry) Required Candidate profile Min 0-3 years of experience as a receptionist or front office executive Excellent communication skills in Gujarati, Hindi & English Basic computer knowledge (MS Office, emails, data entry).

Role & responsibilities Assists the HR department with administrative and support tasks related to employee management, recruitment, and HR operations. Updating employee records, maintain databases. Assist in Background Verification & Medical process. Assisting with onboarding like complete joining formalities and manage onboarding of new employees. Keep track on gate entry passes. HR & Interview coordination. Gather payroll data (If required) Screen resumes and application forms Schedule and confirm interviews with candidates Prepare HR-related reports as needed Participate in organizing any events. Contract - HR Trainee, 6 Months. Experience : 0-2 years. (Freshers can apply) Location - Oragadam, Chennai. Notice Period : Require Immediate Joiner (Joining before 30th June)

We are seeking a dynamic, visionary, and results driven General Manager to lead operations and drive strategic growth with the following attributes: 8+ years in a senior managerial role, preferably in a mid/large-sized manufacturing industry. Required Candidate profile MBA or Engineering Graduate from a reputed institution, preferably with a strong administrative background in a well-established manufacturing industry. Strong leadership & decision-making abilities. Perks and benefits We offer competitive remuneration

Sales Engagement with consumers, Managing Sales Executives, Administration, Coordinating with Marketing teams, Maintaining Relations with customers, Engaging other agencies, Overall day to day operations etc.

Efficiently manage schedules, meetings, and communication for executives. Handle confidential tasks, travel arrangements, reports, and office coordination. Support decision-making with timely info and ensure smooth daily operations. Required Candidate profile Experienced in executive support, calendar management, and client coordination.Certified in MS Office, Business Communication & Time Management. Strong organizational and multitasking skills.

Position Overview The Women Hostel Warden is responsible for overseeing the daily operations of the hostel, maintaining discipline, ensuring safety, and fostering a supportive environment for residents. This role requires a compassionate, vigilant, and proactive individual committed to residents welfare. Key Responsibilities 1. Administrative Management Oversee room allotment and maintain accurate records of residents. Manage hostel admissions, check-ins, and check-outs. Maintain attendance registers, leave records, and gate registers. Ensure timely procurement and management of hostel supplies and inventory. 2. Discipline and Conduct Enforce hostel rules and regulations to maintain order. Address and resolve conflicts or grievances among residents. Monitor adherence to curfew timings and other hostel policies. Implement measures to prevent ragging and other misconduct. 3. Safety and Security Ensure the safety and security of all residents within the hostel premises. Monitor visitor entry and exit, ensuring compliance with hostel policies. Conduct regular safety drills and maintain emergency response protocols. Coordinate with security personnel to address any safety concerns.

Handle operations, HR, admin, calendar, travel, coordination, reports, stakeholder communication. Proactive, organized, multitasker with strong communication and problem-solving skills. Required Candidate profile Meeting coordination, travel planning, reporting, presentations, employee engagement, admin operations, vendor management, stakeholder communication, confidentiality, documentation, deadline tracking.

Coordinate internal & external meetings, conferences & events Act as the point of contact betn executives, clients, & internal teams Prepare meeting agendas, take minutes, follow up on action items Support with timesheets, invoice tracking Required Candidate profile Bachelors degree or equivalent experience 1+ years of experience in an Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint)

Position Summary: We are seeking a highly organized and skilled Administrative specialist to join our team for a hybrid night shift. This role is perfect for a self-starter who excels in English communication (written, spoken, and reading), has a strong command of PowerPoint presentations, and is comfortable working independently in a remote setting for part of the shift. Shift Timings: 6:00 PM - 3:00 AM (IST) Work Setup: Hybrid (First half in office, second half at home) Key Responsibilities: Draft, proofread and edit a variety of professional documents with impeccable grammar and clarity. Accurately read and interpret complex documents and instructions. PowerPoint Presentation Create visually appealing, and professional PowerPoint presentations for various stakeholders, often under tight deadlines. Administrative Support: Manage and organize digital files and documents efficiently. Coordinate and schedule meetings, appointments as needed. Handle confidential information with discretion and professionalism. Provide support to multiple team members or departments as required. Qualifications: Education: Bachelor's degree preferred; equivalent practical experience will be considered Exceptional English Communication Skills: Superior written communication, including grammar, spelling, and punctuation. Fluent and articulate verbal communication. Strong reading comprehension. PowerPoint Proficiency: Advanced skills in Microsoft PowerPoint, including design principles, animation, and integration of various media. Night Shift Availability: Ability to reliably work the specified night shift hours (6:00 PM - 3:00 AM IST). Soft Skills: Highly organized with strong attention to detail. Proactive and resourceful problem-solver. Ability to work independently with minimal supervision. Adaptable and flexible to changing priorities. Strong interpersonal skills and a professional demeanor.

Role & responsibilities Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, handling emails etc. Is a spokesperson for the client on all matters. managing diaries and organising meetings and appointments, often controlling access to the manager/executive. Flight booking and arranging travel, transport and accommodation. organising events and conferences. reminding the director of important tasks and deadlines. duties can include everything from helping with time and daily management, scheduling of meetings, correspondence, and note-taking. The Personal Assistant can also expect to answer phone calls, take notes, schedule meetings and send emails on behalf of director as well as organise events. Developing comprehensive marketing plans and strategies to penetrate target markets and achieve business objectives. This includes market segmentation, product positioning, pricing strategies, and promotion plans. Organizing participation in international trade shows, conferences, and industry events to showcase products/services, create brand awareness, and network with potential clients or partners. Strong Communication, presentable, good knowledge of drafting email Preferred candidate profile Female Candidate

Roles and Responsibilities : Vendor management: Find out the service requirements, finalize vendors, and negotiate on price, payments, quality, etc. Maintain a list of permanent vendors, and if required, find AMC for a few services Travel Desk: Get the requirement of travel from respective Teams/Leads/Directors -Find out the feasible mode of travel. Book the travel and accommodations as per the budget. Need to process national and international travels, Visa, Insurance and etc. Prepare and reimburse the travel expenses of all the teams Administration : Manage day-to-day office work. Maintain employees' attendance and leave cards, Medical Insurances, and share the data to the Head office/Payroll Team. Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, stationery and etc. Manage the housekeeping team and the runner boy, the Drivers Manage director meetings and schedules -Arrange meetings and make sure about attendance Implementing and explaining HR policies and ensuring people adhere to them. -Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles. Manage the upkeep of the Office Infrastructure. Ensure smooth operations of the Branch. People Engagement: Planning parties for employees -Celebrating festivals, birthdays, and successes Arrange internal parties for employees and external parties with clients. Look after the New employees' onboarding and exit employees exit formalities. Accounts & Finance: -Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills Getting invoices on time, make sure that the details on the invoices Prepare monthly budgets for the location and share them with the Finance and accounts teams. Others Coordinate with other location managers Coordinate with the Head Office team for required activities Maintain good relations with employees and clients Helping in recruitment to HR Manager, Operation Teams, Arranging or scheduling interviews -Greeting clients and making arrangements to clients Note: Roles and Responsibilities may vary/Increase,/Decrease as per the organization's requirements. Desired Profile: 2-4 years of post-qualification experience Language proficiency: Kannada, Hindi, English . MBA in HR/Finance/Operations preferred Proficient in Administration skills and people management skills Well organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals Extensive knowledge of Labour laws, Industrial Laws, and regulations. Excellent Negotiation Skills are Mandatory Self-driven and resourceful Excellent written and spoken English Able to work under pressure and meet deadlines. Work closely with the Central team, like Finance, IT, HR, Legal, Operations and Management at Think Design. Candidate should have a pleasant personality and should be good with words

Lead the implementation of Educational Programs like Digital Employability Enhancement Program (DEEP) in collaboration with the Additional Skill Acquisition Program (ASAP), Kerala and other Programs. Required Candidate profile Must be <=25 years, with good communication and computer skills, locally from Kerala. Recently completed their MBA (Class of 2023 or later) from a recognized university should apply.

Front Desk Officer: Roles and Responsibilities 1. Reception & Guest Management o Welcome and greet guests professionally upon arrival and departure. o Maintain the reception area in a neat and presentable manner. o Look after visitor needs, including managing food arrangements for guests. o Conduct office tours for new joiners or visitors as required. 2. Communication & Coordination o Manage all incoming and outgoing calls; transfer calls as needed. o Handle company correspondence, including sorting mail and responding to emails. o Coordinate with agencies to arrange travel itineraries for directors, employees, new joiners, and trainees. 3. Meeting & Event Support o Schedule meetings, book rooms, and arrange necessary refreshments. o Assist in organizing internal events, including catering and logistics. o Prepare agendas and take meeting notes as required. 4. Administrative Tasks o Draft, format, and print business documents. o Photocopy, file, and maintain appropriate records. o Support directors with requests and ad hoc tasks. 5. Facility & Vendor Coordination o Check and maintain the facilities management checklist. o Coordinate and follow up with internet providers for connectivity and service issues. o Track and maintain records of courier dispatches and receipts. 6. Health & Safety o Ensure primary medical supplies are well-stocked and accessible. o Monitor the cleanliness and safety of shared office areas. 7. HR & Employee Support o Coordinate follow-up calls and other administrative support for the HR department. o Assist in onboarding activities and support new joiners as needed. 8. Professional Development o Attend workshops, training sessions, and conferences when requested to enhance skills and knowledge. Front Desk Officer Skills and Qualifications: * Prior Office Management Experience Preferred * Strong Attention to Detail * Ability to Work Without Supervision * Excellent Time Management Skills * Exceptional Communication and Customer Service Skills * Technical Skills, Including Proficiency With Microsoft Office Programs * Strong Prioritization and Organization Skills * Ability to Handle Confidential Information * Strong Record Keeping Skills * Presentation Skills, Including Welcoming Guests to Events; * Ability to Multitask

Job Description We are hiring for Personal Secretary Location: - Noida, Sec-63 Qualification: Bachelors and Masters degree or equivalent Experience: 7-8 Year’s Required Skills Strong communication and presentation skills Female Candidates required Having experience of working as a Personal Secretary. Knowledge of advance excel, professional e-mail writing and MIS reporting Strong attention to detail and organizational skills. Ability to work under pressure and meet deadlines. Ability to handle multiple tasks simultaneously and ability to prioritize them Maintain integrity and discretion, and possess the ability to handle confidential information. Job Responsibilities Prepare and edit reports using Advance Excel Manage and maintain appointments, email and meetings Handle confidential documents and ensure their security Co-ordinate travel arrangements, expense reports and reimbursements. Assist in drafting minutes of meeting and follow-ups on action points Facilitate effective communication by serving as liaison between executives, external stakeholders and organization personals.

Responsibilities: * Ensure compliance with policies & procedures * Oversee administrative operations * Manage administration team * Provide administrative support * Develop administrative strategies

Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives’ calendars and set up meetings

Job Description: We are seeking a highly experienced and proactive Executive Assistant to the Chairman to manage day-to-day administrative, scheduling, and communication responsibilities. The ideal candidate must have strong interpersonal skills, exceptional organizational abilities, and a deep sense of confidentiality and discretion. Key Responsibilities: Calendar & Schedule Management: Maintain and manage the Chairman's daily calendar and appointments. Coordinate and prioritize meetings, travel, and events in India and abroad. Meeting Coordination & Documentation: Organize board and team meetings, cultural program briefings, and strategic sessions. Prepare Agendas and detailed Minutes of Meetings (MoM). Administrative & Communication Support: Draft and manage formal correspondence in Hindi and English. Handle confidential documents with high integrity. Coordinate communication between Chairman and internal/external stakeholders. Liaison & Coordination: Serve as a point of contact for senior management, trustees, academic leaders, and cultural guests. Coordinate with vendors (e.g., Flex agencies), event organizers, and institutional staff. Project/Program Assistance: Assist in planning and execution of philosophy, culture, and history-related events and programs. Prepare briefs, notes, and documentation for institutional initiatives. Key Skills & Qualifications: Prior experience supporting C-suite/Chairman/Trust level professionals. Strong skills in MS Office (Word, Excel, Outlook), Google Calendar, Zoom/Teams. Ability to write formal communication in English and Hindi. Excellent organizational, time management, and interpersonal skills. High emotional intelligence and tact in dealing with dignitaries. Kindly share your resume on sv12@svmanagement.com

Position Titles: Junior Executive Assistant / Executive Assistant / Senior Executive Assistant Department: Administration & Reception Location: Vidyashilp University Job Summary: Vidyashilp University invites applications for Executive Assistant roles at various levels to support the Administrative and Reception functions. The ideal candidate will exhibit strong organizational and interpersonal skills, maintain a high level of professionalism, and ensure the smooth operation of daily administrative activities in a university setting. Key Responsibilities: Manage front desk and reception duties with professionalism and courtesy Coordinate meetings, appointments, and schedules Maintain records, files, and documentation in an organized manner Serve as a liaison between departments and external stakeholders Support day-to-day administrative functions and assist leadership teams as required Ensure a welcoming and efficient experience for all visitors, students, and staff Qualifications: Bachelors or Masters degree in any discipline from a recognized institution Compensation & Designation: Remuneration and designation will be commensurate with the candidate’s qualifications and relevant experience.

Role & responsibilities Hi, Dear Candidate, We are looking for skilled person to manage construction site operations, below is the JD: 1. Candidate have to check and Verify stock, material required for work and Site maintenance 2. Maintain Payment receipts & Check and verify GST invoices of all construction material purchased & Subcontractor Payments 3. Prepare files for Bank Approvals, various Govt permissions for every construction 4. Communicate with Subcontractor, Vendor & Dealer for new purchase and etc... 5. Should look after complete construction operations 6. Online Flat Ad posting, searching and coordinating with clients 7. Maintaining clients data and requirements 8. Need to plan and excecated construction work 9. Need to arrange manpower and materials as per plan and Etc..... If your are interested, share your resume .... Best Regards, Mahesh Deva