Administrative Manager

Position Name: Admin Manager

Location : Kandivali –office

Years of Experience – 5-10 yrs

Time : 10am to 6:30pm

Heading Vendor Management, finalization of vendors related to Administration and negotiate with them and get it done effectively& efficiently.

Sending birthday Email to Employees

Responding to telephone calls, emails and other forms of communication

Performing basic bookkeeping/clerical duties

Preparing and editing documents, such as expense reports, memos and invoices.

Managing repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, vehicles, building etc.

Overseeing back office operations, quotations, monthly billing, cheques etc.

Supervising administrative activities like verification of stationary stock, couriers, florist, pest control, House Keeping ,cleaning ,safety and security etc.

Reviewing monthly bills viz ,Electricity ,Telephone ,Data cards ,security etc.. and coordination with the concern person for the timely payment.

Managing travel arrangement for top management.

Inventory Management.

Site Inspection on regular basis:

Checking wastage of material on various site

Proper watch on security day & night at various sites.

Checking their bills , site attendance of all the staff, including House Keeping staff, Maids on site.

Planning & Organizing Festive event management –Festive Celebration.

Directing, Supervising and maintaining regular Housekeeping, Office Boy and Security at head office & Site

Upgradation of Security contracts time to time.

Supervising ,Managing Pantry management by procurement all necessary requirement and their timely delivery.

• Coordination, Assistance and documentation for annual maintenance ,Office Equipment's, Appliances, Furniture, Furnishings ,Vehicles ,Buildings ,etc. contracts renewal of Security Guards etc.
• Preparing weekly late Report and absenteeism report of all the employee at HO & Site INCLUDING Housekeeping, Maid & Security.
• Solving problems associated with vendors regarding billing and statements.