Administrative Executive

Job Description

About the Role We’re looking for a sharp, dependable Administrative Executive to help run day-to-day operations for one of our key security clients based in the US. This role is perfect for someone who thrives behind the scenes - coordinating people, processes, and paperwork with precision. You’ll work closely with senior leaders, handle sensitive documents, manage schedules, and ensure everything runs like clockwork. It’s a high-trust role where your attention to detail and consistency will make a real difference. What You’ll Be Doing Keeping calendars, meetings, and key action items organized and up to date Managing reports, site documents, licenses, and compliance files Supporting leadership with travel planning, inbox follow-ups, and reminders Tracking internal processes and making sure nothing slips through the cracks Preparing structured reports, trackers, and SOP-related updates Coordinating between internal teams, vendors, and the client when needed What We’re Looking For 1–2 years of experience in admin, operations, or executive support Strong written and spoken English - clear and professional communication is key Confidence using GSuite, MS Office, and tools like Notion or ClickUp Someone who’s highly organized, reliable, and proactive Able to manage responsibilities independently while staying aligned with the team Why You’ll Love This Role You’ll work on meaningful projects that keep security operations running smoothly You’ll collaborate with a supportive team that values structure and clarity You’ll get exposure to global clients and the chance to grow with us You’ll have room to own your work and make your mark from day one Show more Show less