Administrative Executive In Luxury Fashion industry

Company Description

Since its conception in 2018, Torani has been dedicated to integrating tradition and history within modern fashion. With innovative designs and an inclusive approach, our creative director's vision is to tell meaningful stories through fashion. Torani has revived the Indian cheent print, re-popularized the organza saree, and initiated various groundbreaking campaigns, establishing a strong presence in the Indian Fashion Industry.

Role Description

This is a full-time on-site role for an Administrative Executive, located in Noida. The Administrative Executive will be responsible for managing executive administrative tasks, providing general administrative assistance, and ensuring smooth office operations. Daily tasks include scheduling meetings, managing communications, coordinating events, and handling office documentation and supplies.

The Administrative Executive will support daily operations at the fashion studio/factory, ensuring smooth functioning of all administrative, facility, and logistics activities. This role requires someone with excellent organizational skills, discretion, and a proactive attitude, who understands the pace and aesthetic sensibilities of a luxury fashion brand.

Salary range: 20k - 25 k.

Key Responsibilities:

1. Office & Facility Management

Maintain cleanliness, security, and upkeep of the studio, office, and factory premises.

Coordinate with housekeeping, security, and support staff.

Ensure proper functioning of utilities (electricity, internet, AC, etc.)

2. Vendor & Inventory Coordination

Manage office supplies, factory materials, and stationary inventory.

Liaise with vendors for maintenance, purchases, and service contracts.

Oversee procurement of general office and operational needs.

3. Staff & Attendance Management

Maintain attendance records and manage biometric data if required.

Assist HR with new staff onboarding formalities (ID cards, desk setup).

Act as a support liaison between departments, housekeeping, and factory floor staff.

4. Travel & Logistics Support

Arrange travel bookings and accommodation for team or collaborators.

Coordinate courier services and sample dispatches.

Track and manage inwards/outwards material entries.

5. Meeting & Calendar Coordination

Schedule and organize internal/external meetings.

Coordinate appointments and calendars for senior leadership as required.

Prepare meeting rooms, refreshments, and AV setups.

6. Administrative Reporting & Documentation

Maintain admin-related files (digital & physical), invoices, and service records.

Support basic documentation for audits, licenses, and compliances.

Assist with vendor invoice processing and petty cash management.

Skills & Qualifications:

Graduate in any stream (preferably Business Admin/Management)

2–5 years of admin experience in a fashion/luxury/retail environment

Strong organizational and communication skills

Proficiency in MS Office (Excel, Word, Outlook)

Fluent in English and Hindi; local language a plus

High level of discretion, professionalism, and a strong sense of aesthetics

Preferred Personality Traits:

Calm under pressure

Detail-oriented and resourceful

Good at multitasking

• Understands the culture of a luxury brand environment