Administrative Assistant to Chief Executive Officer

As an Executive Assistant & Administrative Coordinator at Neural Arc Inc in Pune, India, you will play a crucial role in providing direct support to senior leadership and overseeing key administrative and office operations. This hybrid position offers a unique opportunity for individuals with 12 years of relevant experience to gain hands-on experience in executive coordination, office management, and startup operations. Your responsibilities will include managing executive calendars, schedules, and appointments to ensure optimal time management. You will be responsible for drafting, proofreading, and managing correspondence, documents, and presentations. Additionally, you will organize and coordinate meetings, prepare agendas, take minutes, and track follow-ups. Serving as a liaison between executives, internal teams, clients, and vendors will be a key aspect of your role. Handling sensitive information with utmost confidentiality is essential. In terms of administrative and office management, you will oversee daily office operations to maintain a well-organized and efficient workspace. This includes managing office supplies, equipment, and facility needs. You will also be responsible for maintaining vendor relationships for office services and procurement. Assisting in onboarding new employees, maintaining employee records, and supporting basic finance/admin tasks such as expense tracking and invoicing coordination are part of your responsibilities. To qualify for this role, you should have a Bachelor's degree from a recognized institution and at least 12 years of experience in an Executive Assistant, Administrative, or Coordination role. Strong organizational, multitasking, and time management skills are required, along with excellent written and verbal communication in English. Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools is necessary. Proactive problem-solving skills, a high level of professionalism, integrity, and adaptability are also essential for success in this role. Joining Neural Arc Inc will provide you with a unique opportunity to work at the intersection of executive leadership and administrative operations in a dynamic, AI-driven startup environment. You will have the chance to develop skills in both strategic and operational aspects of business management while being part of an on-site, collaborative culture in Pune that values ownership, efficiency, and team spirit. If you believe you have the right qualifications and skills for this role, please send your resume and a brief cover letter to brilliantminds@neuralarc.ai with the subject line "Application: Executive Assistant & Admin (Pune).",