Administrative Assistant to Chief Executive Officer

Location: Pune, India

Employment Type: Full-Time | On-Site

Position Overview

Neural Arc Inc is seeking a proactive, detail-oriented, and versatile professional to serve as an Executive Assistant & Administrative Coordinator. This hybrid role will provide direct support to our senior leadership while also managing key administrative and office operations. It is an excellent opportunity for early-career individuals to gain hands-on experience in executive coordination, office management, and startup operations.

Key Responsibilities

1. Executive Support

Manage executive calendars, schedules, and appointments for optimal time management.

Draft, proofread, and manage correspondence, documents, and presentations.

Organize and coordinate meetings prepare agendas, take minutes, and track follow-ups.

Assist in tracking and managing projects, ensuring timely task completion.

Serve as liaison between executives, internal teams, clients, and vendors.

Coordinate travel itineraries, booking, and accommodations.

Handle sensitive information with a high level of confidentiality.

2. Administrative & Office Management

Oversee daily office operations, ensuring a well-organized and efficient workspace.

Maintain office supplies, equipment, and facility needs.

Manage vendor relationships for office services and procurement.

Assist in onboarding new employees and maintaining employee records.

Support basic finance/admin tasks such as expense tracking, invoicing coordination, and petty cash handling.

Ensure compliance with company policies and assist in implementing process improvements.

Coordinate internal events, team activities, and general office logistics.

Qualifications & Skills

Bachelor’s degree from a recognized institution.

1–2 years of experience in an Executive Assistant, Administrative, or Coordination role (internships considered).

Strong organizational, multitasking, and time management skills.

Excellent written & verbal communication in English.

Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.

Proactive problem-solving skills and a willingness to take initiative.

High degree of professionalism, integrity, and adaptability.

Why Join Us

Unique opportunity to work at the crossroads of executive leadership and administrative operations.

Learn and grow within a dynamic, AI-driven startup environment.

Develop skills in both strategic and operational aspects of business management.

On-site, collaborative culture in Pune that values ownership, efficiency, and team spirit.

How to Apply

If you believe you are the right fit for this role, please send your resume and a brief cover letter to 📧 brilliantminds@neuralarc.ai with the subject line: Application – Executive Assistant & Admin (Pune)