Administrative Assistant

Property & Infrastructure Management

Oversee upkeep, maintenance, and operational efficiency of Santosha, Meadows, and ECA Building.

Ensure preventive maintenance schedules are followed and repairs are addressed promptly.

Monitor utility usage and ensure compliance with safety and regulatory standards.

Travel & Transport Management

Manage cab booking services for staff, visitors, and official requirements.

travel desk

Coordinate with travel agencies and vendors to ensure cost-effectiveness and timely services.

Office Administration

Procure and manage stationery, office supplies, and consumables for all locations.

Maintain proper stock levels and timely replenishment.

Support events, meetings, and conferences with necessary logistical arrangements.

Vendor Management

Identify, onboard, and manage vendors for facilities, travel, cab services, stationery, and other admin requirements.

Negotiate contracts and service-level agreements to ensure cost efficiency and quality service delivery.

Conduct periodic vendor performance reviews and ensure compliance with agreed terms.

Maintain vendor database, contracts, and payment schedules in coordination with Finance.

Compliance & Reporting

Maintain records of property maintenance, vendor contracts, travel bookings, and inventory.

Provide periodic MIS and reports on administrative activities.

Ensure adherence to company policies, statutory requirements, and health & safety standards.

Key Skills & Competencies

Strong organizational and multitasking skills.

Excellent vendor negotiation and relationship management.

Good communication and interpersonal skills.

Proficiency in MS Office (Word, Excel, Outlook).

Knowledge of facility and travel management systems will be an advantage.