Administrative Assistant

Job Title: Administrative Assistant

Key Responsibilities:

• Email Inbox Management: Filter, organize, flag, and respond to emails to ensure timely follow-ups and prioritization.

• Calendar & Appointment Management: Schedule meetings, appointments, and personal commitments with accuracy and foresight.

• Project Coordination: Track ongoing construction projects, follow up with vendors/contractors, and update task lists

• Research & Business Planning Support: Conduct research and assist in preparing business plans and proposals

• Data Entry & Organization: Create, maintain, and organize spreadsheets, databases, and documentation using Microsoft Office Suite (Excel, Word, Outlook)

• Airbnb Support: Manage Airbnb reservations, coordinate calendars, and handle basic communication with guests

• Task Delegation & Follow-Up: Stay on top of delegated tasks and deadlines, providing reminders and status updates regularly

Requirements:

• Proven experience in administrative or virtual assistant roles

• Excellent written and verbal communication skills

• Proficient in Microsoft Office Suite (Excel, Outlook, Word)

• Comfortable with email platforms, online calendar tools, and basic CRM usage

• Highly organized, detail-oriented, and capable of multitasking under pressure

• Self-starter who takes initiative and can work independently with minimal supervision

• Prior experience with Airbnb or other short-term rental platforms is a plus

• Experience in construction or real estate admin support is an asset

US shift

Salary- 20-23k (4 hours)