Administrative and Accounts Assistant

Designation – Admin Accountant

Base location: Ahmedabad, India 

Position: Full time 

Why Condensator Dominit?

Condensator Dominit India Pvt. Ltd is a subsidiary company of the parent company Condensator Dominit GmbH based in Brilon, Germany. With a know-how of more than 70 years in the field of Power Quality, we offer the most extensive portfolio for Low Voltage and Medium Voltage solutions. Now we are looking to expand our base in India with our office based in Ahmedabad, Gujarat. 

With a high working standard and flexible working environment, we can offer you a most unique exposure in the field of Power Quality to enhance your skills and abilities.  

Office & Document Management:

• Oversee the daily operations of the office or department, ensuring everything runs smoothly. 
• Organize office supplies and manage inventories. 
• Handle office maintenance and make sure the workspace is clean and functional. 
• Coordinate office layout and space management. 
• Organize, maintain, and file important records, documents, and contracts (both physical and electronic). 
• Ensure all documentation is up to date, accessible, and compliant with company standards or regulatory requirements. 
• Draft and proofread reports, presentations, and official correspondence. 

Financial and Budget Management:

• Track office expenses and maintain budgets for office supplies, events, or business activities. 
• Process invoices and handle petty cash or reimbursements. 
• Assist with payroll, if applicable, and manage employee timesheets or attendance records. 
• Recording financial transactions into accounting software from source documents like receipts, invoices, and purchase orders.  

Reviewing and verifying invoices for payment.

• Matching bank statements to company records to ensure accuracy.  

· Tracking outstanding invoices due to or from customers.  

· Posting transactions to the appropriate general ledger accounts. 

· Preparing basic financial reports like monthly income statements and balance sheets.  

· Maintaining organized financial documents and records  

· Managing relationships with vendors, including processing payments  

· Ensuring adherence to relevant accounting standards and regulations 

· Manage payroll and ensure employees are paid on time and accurately. 

· Finalization of accounts at the year end. 

· Provide assistance required by legal person regarding tax compliance and other matters. 

System Monitoring and Maintenance

· Monitor system and network activities to detect potential security issues or breaches.  

· Regularly update software, operating systems, and hardware configurations to ensure smooth operation.  

· Handle backups and recovery processes for critical system data. 

Qualifications

• Effective Communication skills, both written and verbal 
• Proficiency in Accounting practices and principles 
• Excellent organizational and multitasking abilities 
• Ability to work independently and collaboratively in a team 
• Experience in the power quality industry is a plus 
• Bachelor’s degree in finance, Accounting, Business Administration, or a related field