Administration Officer

Job Description – Admin Incharge

TQMS Certifications Private Limited

About the Organization

TQMS Certifications Private Limited is a trusted provider of certification and consultancy services, supporting organizations in achieving excellence in quality, environmental standards, sustainability, and workplace safety. With a strong focus on professionalism and client satisfaction, we are committed to delivering efficient and reliable services across industries.

Our work culture encourages teamwork, accountability, and continuous improvement. We believe in empowering employees by providing a supportive environment where they can grow and contribute effectively to organizational success.

Position: Admin Incharge

The Admin Incharge is responsible for managing daily office operations, coordinating administrative activities, handling staff requirements, and ensuring smooth workflow across the organization. This role requires strong organizational skills, communication abilities, and a proactive mindset to support multiple teams and maintain operational efficiency.

Responsibilities of the Candidate

Supervise and coordinate daily office activities and staff responsibilities.

Manage office operations, including documentation, filing, logistics, and supplies.

Handle incoming and outgoing emails, calls, correspondence, and communication records.

Follow up with internal teams, clients, vendors, and external agencies for pending tasks.

Monitor and process bills, invoices, payments, and expense records.

Maintain attendance records, staff schedules, and basic HR support activities.

Ensure facility management—cleanliness, utilities, office equipment, and procurement.

Coordinate meetings, appointments, travel arrangements, and internal communications.

Prepare administrative reports, maintain databases, and ensure timely task completion.

Support management in day-to-day operational requirements and confidential tasks.

Maintain a disciplined, organized, and efficient office environment.

Requirements (Skills & Qualifications)

Educational Qualification

Bachelor’s degree in any discipline (Administration/Management preferred).

Experience

1–4 years of experience in office administration, coordination, or management support roles.

Skills

Strong communication and interpersonal skills.

Excellent organizational and multitasking abilities.

Proficiency in MS Office (Word, Excel, PowerPoint) and email handling.

Ability to supervise staff professionally and solve operational issues.

Attention to detail, reliability, and proactive problem-solving.

Ability to work independently and handle confidential information.

Job Summary

Join TQMS Certifications Private Limited as an Admin Incharge and play a key role in maintaining smooth office operations, handling staff coordination, managing administrative tasks, and ensuring timely follow-ups and communication. This role offers the opportunity to contribute directly to organizational efficiency while working in a professional and growth-oriented environment.

You will be an essential part of our daily operations, ensuring the office runs effectively and supporting management in delivering high-quality services.

Job Types: Full-time, Freelance
Contract length: 12 months

Pay: ₹9,172.91 - ₹28,000.00 per month

Benefits:

• Health insurance
• Work from home

Work Location: In person