Administration Manager

Job Discription:

• Good experience with office management procedures and excellent Facility Management Skills.
• Excellent organizational and multitasking abilities with strong analytical mindset.
• Good team player, Strong Administrator abilities with problem-solving and leadership skills.
• Good practical experience with MS Office.
• Manage inventory of office supplies and organize purchasing of new material.
• Manage other office activities such as event planning٫ organizing Festival/ Birthday Celebrations & Office parties.
• Ensure adherence to policies and regulations.

FACILITY MANAGEMENT· Ensuring effective upkeeping of the Facility - HO Office and ZIRAKPUR Depot· Planning and Ensuring effective housekeeping management of the facilities.· Coordinating for electrical ,carpenter, plumber, AC,RO,cameras,EPBX ,Biometric etc admin related work.

SECURITY MANAGEMENT· Ensuring effective Security Protocols and deployment of Security Guards at HO and ZIRAKPUR· Ensuring effective management of movement of Material out of HO on RGP and NRGP challans.· Ensuring effective operation of CCTV camera surveillance.

IT INFRASTRUCTURE MANAGEMENT· Ensuring effective management of IT Infrastructure of the organisation.· Maintaining record of the overall IT assets.· Effective Management of IT Service Vendor Services.· Resolution of grievances of the employees related to IT within 24 hours.

OTHER ADMINISTRATRIVE JOBS· Monitoring Front office administration.· Managing contracts of the various vendors related to Admin like Housekeeping, Security, Printing (Xerox), Coffee/Tea Machine etc.· Coordinate for materials related to housekeeping (HO,Baddi units) Pantry etc.· Bill verification of local travel expense of HO staff &administrative bills. · Performing of delegated tasks given by Directors related to Administration.· Day to day inter-department Coordination and meetings.

EMPLOYEE ENGAGEMENT· Planning & Execution of Employee Engagement Activities Yearly Schedule.· Organising & Coordinating events for employee engagement. TIME

OFFICE MANAGEMENT· Monitoring the attendance of Unimarck Group - HO, Depot and Plants· Follow up for submission of leave & OD application in H.O.· Monitoring late coming and ensuring adherence to Late Coming Policy.· Monitoring Finalizing OT and Snacks Reimbursement Data for HO and ZIRAKPUR Staff .
POLICY / FORMATS/CIRCULAR· To prepare/revise policy/formats/circulars related to HR and Admin.· To ensure effective communication and adherence to policy/circulars.

EMPLOYEE RELATIONS· Resolving employee queries - HO and Depot.· Visiting Baddi Plants and ZIRAKPUR Depot once in a month for meeting Employees and addressing Admin related issues· Listening to the employee grievances/feedback and resolve them and to put in notice of management if guidance required.· Coordinating Farewell meet in coordination with management.· Exit interview (resigned employee) - Head Office

CONTRACTUAL MANPOWER· Coordination with contractors for contractual manpower for Depot, For Houskeeping, Security, helper, admin team

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Paid time off

Work Location: In person

Expected Start Date: 01/12/2025