Administration Manager

Assistant Manager – Administration

Location:

Department:

Experience: 8-12 Years

Reports To:

Role Overview

The Assistant Manager – Administration will support the overall administrative operations of the organization, ensuring smooth functioning of office facilities, staff coordination, compliance, and vendor management. The role requires strong organizational ability, multitasking skills, and hands-on involvement in day-to-day administration.

Key Responsibilities

1. Administrative Operations & Team Support

• Assist in supervising and monitoring the day-to-day activities of admin staff.
• Support in developing and implementing administrative processes, policies, and SOPs.
• Ensure proper allocation of tasks and follow-ups with team members for timely completion.

2. Facility & Office Management

• Oversee office maintenance, housekeeping, security, and ensure high operational standards.
• Manage office supplies, procurement coordination, vendor follow-ups, and inventory control.
• Monitor the workspace to ensure it remains safe, clean, secure, and well-maintained.

3. Compliance & Coordination

• Assist in coordinating with local government authorities, property management, and statutory bodies for facility-related compliances.
• Support documentation and records management as per audit and compliance requirements.

4. Communication & Documentation

• Maintain filing systems, records, and administrative documentation in an organized manner.
• Facilitate smooth communication across departments to support operational requirements.
• Ensure adherence to company procedures and escalate issues to the Manager as required.

5. Projects & Infrastructure Support

• Assist in overseeing renovation, maintenance, and infrastructure improvement projects.
• Coordinate with contractors, vendors, and internal teams to ensure timely completion.
• Track project progress, maintain reports, and support monitoring of budgets.

6. Equipment & Asset Management

• Ensure proper usage, care, and upkeep of office equipment and materials.
• Coordinate repair, servicing, and preventive maintenance activities with vendors and internal teams.

7. Additional Responsibilities

• Handle administrative issues arising day-to-day and implement quick resolution.
• Support the Manager – Administration in preparing budgets, reports, and audits.
• Execute any additional tasks assigned by management from time to time.

Key Skills & Competencies

• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Problem-solving and team coordination skills
• Knowledge of facility management and administrative operations
• Proficiency in MS Office and admin tools

Qualification & Experience

• Any Degree; MBA preferred
• 8–10 years of experience in administrative operations or facility coordination
• Experience in dealership, retail, or multi-location organizations (preferred)